Administrative Assistant I (Full-time)- Dental Clinic

Administrative Support: Provides general administrative support to department by managing all filing and maintaining the filing system. Completes data entry, photocopying, and assists in the preparation of documents, reports, and correspondence as needed. Schedules appointments, meetings, and conference room reservations. Provides administrative support to staff and management, including handling routine inquiries and performing tasks as directed.

Maintains Office and Supplies: Ensures the office is kept clean, organized, and functional at all times. Performs inventory of office supplies and requests/orders additional supplies as needed.

Ethics and Confidentiality: Practices honesty by demonstrating a consistent and uncompromising adherence to strong moral and ethical principles, values, truthfulness, and accuracy in all actions. Addresses all student and employee behavior in a confidential and respectful manner.

Collaborative Teamwork: Establishes, maintains, and enhances positive work relationships with students, staff, faculty, and administrators.

Continuous Learning & Professional Development: Maintains informed on emerging technology trends and common user issues in higher education with an emphasis on community Colleges. Actively organizes and/or participates in applicable workgroups, trainings, workshops, seminars, committees and professional associations or conferences to promote continuous learning.

Other duties: Performs other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives.

Qualifications

MINIMUM QUALIFICATIONS
Compliance with all state, federal, and accreditation standards/requirement, as well as all MATC policies and procedures.


Required Education & Experience : High school diploma or equivalent and a minimum of six (6) months of office experience.
Preferred Education & Experience : High school diploma or equivalent and one (1) year or more of office experience.

COMPETENCIES

• Cultivates innovation
  
  
• Optimizes work processes
  
  
• Ensures accountability
  
  
• Collaborates
  
  
• Interpersonal savvy
  
  
• Communicates effectively
  
  
• Instills trust
  
  
• Customer focus
  
  
• Action oriented
  
  
• Values differences
  
  
• Self-development
  
  
• Compassion
  
  

. KNOWLEDGE, SKILLS, & ABILITIES

• Excellent communication and interpersonal skills, with emphasis on strong organizational skills.
• Ability to understand, interpret and explain rules, regulations, procedures, and written and oral instructions.
• Ability to communicate effectively through both oral and written means.
• Ability to establish, collaborate and maintain effective work relationships with peers, students, teachers, staff, representatives of outside agencies, educational institutions, and the general public.
• Ability to convey an image of professionalism and dedication in work related activities.
• Ability to work with culturally diverse student and employee populations and promote a positive work environment.
• Proficiency in the use of computers and software specific to position, including Google Suite software.
• Ability to work successfully with minimal supervision as an individual and team contributor.
• Ability to establish workflows, manages multiple projects, and meets necessary deadlines.

Additional Skills and Abilities:

The position is specific to receptionist duties in the MATC Dental Hygiene Clinic. Duties include, but are not limited to the following:
- Scheduling appointments for patients
- Taking payments for services
- Downloading patient radiographs into the patient record system
- Scheduling student rotation days
- Answering phone calls
- Supporting clinic operations as required.

Supplemental Information

Start Date: This position supports the Healthcare Pathway, Dental Hygiene Clinic and is available to start immediately.

Hours: This position is a full-time position and works 40 hours a week (in-person) - 7:30am - 4:00pm, Monday - Friday. All work must be performed in the state of Wisconsin.

Compensation: Hourly pay rates are listed up to the midpoint of the range and placement is determined based on years of experience, internal equity, and a review of the applicant's employment and educational background as listed on the job application.

Application Materials & Requirements: To be considered for this position, all applicants (both internal and external) must submit a thoroughly complete application. An incomplete application will not be considered or reviewed.

Please follow these steps.

1. Complete the Employment Application in its Entirety

You must provide thorough and detailed information for all sections of the application form. An incomplete application will not be considered or reviewed.

2. Attach All Required Documents (At Time of Application)

• Cover Letter (Optional)
  
  
• Up to date - Resume
  
  

3. Resume (please note, submission of a resume does not satisfy the requirement for a thoroughly completed application.

Interview: (Note when interviews will be conducted) Virtual interviews (In-Person, or Spark Hire/One-Way) will be scheduled within two weeks of postings closing date.

EEO: Milwaukee Area Technical College will not discriminate against any employee, applicant for employment, student, or applicant for admission on the basis of race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state or federal law.

Reasonable accommodations will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process, please contact our office at 414-297-6529 (Wisconsin Relay System: 711) or email j obs@matc.edu .