Job Description

Posting Number: 62-2024

Position Title: Administrative Assistant I- Health and Human Services

Department: Health & Human Services - Dept

Employee Group: Administrative Support

Status: Full-time

Starting Salary Range: $46,146

Compensation Details: Excellent benefits package. Click here to view our benefits summary.

Position Summary: Entails a variety of secretarial duties and provides support in the handling of Division office traffic flow and paperwork. Primarily responsible for processing all Divisional book/manual orders, clinical evaluation forms, grades, payroll, purchasing and travel. Uses several computer programs to generate, edit, and process documents and other correspondence necessary for Divisional operation. The Division serves over 4,500 students, and over 100 full-time and part-time faculty annually.

Supervisory Responsibility: None; however, provides direction and occasional task assignments to work study students.

Minimum Requirements:

1. Associates Degree or equivalent experience in Office Information Systems, Office Management, or Medical Office Management or knowledge and work experience equivalent to that normally acquired through completion of an Associates Degree. (For screening purposes, at least four years of Administrative Assistant experience is an accepted substitute for an Assoc. Degree).
2. At least two years of administrative support work experience including payroll and purchasing functions, preferably in a medical office, health care setting or health career programs in a higher educational setting.
3. Excellent written and oral communication skills.
4. Experience working with the standard office productivity software and electronic communication tools, including Microsoft Word, Excel, Access PowerPoint, Google Suite and Zoom.
5. Able to respond to students, faculty, staff and visitors in a timely and tactful manner. Strong follow-through and follow-up skills; must be tactfully and diplomatically assertive.
6. Demonstrated time management and priority setting skills. Ability to be multi-task oriented, highly organized, detailed-oriented and able to work in a stressful, hectic environment; self-motivated.
7. Demonstrated work history of providing high quality, strong customer-oriented services including “can do”, problem-solving orientation; strong listening skills; ability to understand and meet customers needs.
8. Demonstrated work history of coordinating work effort with others and working effectively with others in a team setting. Willing to help out, assist co-workers; “we” orientation of cooperation.
9. Demonstrated willingness to accept accountability for ownership of work, job and office operations.
10. Demonstrated ability to efficiently organize, retrieve and manage large amounts of data, information and files. Demonstrated past experience accurately managing similar volume and complexity of data, files and detailed information.
11. Excellent judgment skills in terms of interpersonal communications; ability to determine the appropriate approach and then employ a wide diversity of interpersonal strategies that results in timely action by others not under this persons supervision; able to adapt to a variety of work situations and personalities.

Additional Desirable Qualifications:

1. Two years experience in customer service.
2. Ability to appropriately use and demonstrate proficiency at the Intermediate level in Access & Power Point.

Physical Requirements/Working Conditions:

1. Must be able to remain in a stationary position for prolonged periods. Requires the ability to move about inside the office and occasionally traverse across campus.
2. Must be able to move items weighing up to 50 pounds.
3. Must be able to communicate effectively with faculty, students, staff and the public.
4. Constantly operates a computer and other office equipment such as a calculator, copy machine and computer printer.

Work Schedule: Full-time; 52 weeks per year. In addition to regular business hours, the person in this position must be able to be flexible around the needs of the College, which includes occasional evening and/or weekend hours. Mott Community College recognizes that remote work can benefit the student, employee and College and will permit employee duties to be performed remotely when it is appropriate, reasonable and feasible based on the Colleges mission and priorities. MCC employees follow a well-defined remote work program. The opportunity for remote work is reviewed on a case-by-case basis and dependent on many factors including the nature of the job duties and persons suitability for remote work. All hybrid work opportunities are approved by the immediate supervisor and Executive member.

For Detailed Job Description Click Here: Job Description

Additional Information:

1. First consideration given to internal candidates.
2. Degree must be conferred by either offer date or close of posting
3. Visa sponsorship is not available
4. The College is unable to assist with travel and/or relocation expenses
5. Selected candidates must submit to a drug test and criminal background check.
6. The College reserves the right to cancel the search at any time.

Application Deadline: Internal deadline September 3, 2025

Additional Application Deadline Information: The College reserves the right to close the recruitment process once a sufficient applicant pool has been identified.

Equal Opportunity Statement: As an affirmative action/equal opportunity institution, the College encourages diversity and provides equal opportunity in education, employment, all of its programs, and the use of its facilities. The College does not discriminate in educational or employment opportunities or practices on the basis of race, sex, color, religion, gender, national origin, veterans status, age, disability unrelated to an individuals ability to perform adequately, sexual orientation, or any other characteristic protected by law. Title IX Coordinator Contact Information: 1401 E. Court St., Prahl College Center (PCC- 2030G), Flint, MI 48503, (810) 762-0024. Title II, ADA, Coordinator Contact Information: 1401 E. Court St., Curtice-Mott Complex (CM-1024), Flint, MI 48503, (810) 762-0373. Section 504 Coordinator Contact Information: 1401 E. Court St., Prahl College Center (PCC- 1130), Flint, MI 48503, (810) 762-0191.