Administrative Assistant I/II
Classification Title
Administrative Assistant I/II
Classification Minimum Requirements
Level I: High school diploma or equivalent and one year of appropriate experience or an equivalent combination of education and experience.
Level II: High school diploma or equivalent and four years of appropriate experience or an equivalent combination of education and experience.
Job Description
Front Office Support - Maintain a professional environment that reflects positively on the Department and with an appropriate level of discretion. Manage all front office clerical and reception tasks such as greet visitors, answer multiple phone lines, maintain room calendars, purchase supplies and make copies.
Administrative Support - Serve as the assistant for the Nuclear Engineering Program. Scheduling meetings, taking minutes, writing correspondences, assisting with and providing support with events that may include travel. Assist Administrative Support Assistant III in gathering information for MSE and NE program reviews and Advisory Board meetings.
Departmental Support - Assist the Administrative Support Assistant III in maintaining Department administrative files in a confidential manner. Aid the Marketing and Communications Specialist with the Department's external communications for departmental events and support the events committee as needed.
Research Administrative Support - Work with Associate Chair(s) and Nuclear Program Director to manage their research space and time including coordinating meetings with students, ordering supplies, obtaining vendor quotes, tracking P-card transaction related to research and more.
Miscellaneous Tasks - Miscellaneous tasks will be assigned to assist the Administrative Assistant III, Chair, Associate Chair(s), Nuclear Program Director, faculty and staff in meeting the needs of their position and or the Department. To begin this will include cross training to fill in for the Administrative Support Assistant III. Other duties will be assigned based on the qualifications of the individual.
Expected Salary
Commensurate with education and experience
Level I: $19.00-$21.00 per hour
Level II: $21.00-$23.00 per hour
Required Qualifications
Level I: High school diploma or equivalent and one year of appropriate experience or an equivalent combination of education and experience.
Level II: High school diploma or equivalent and four years of appropriate experience or an equivalent combination of education and experience.
Preferred
SKILLS
- Experience with Microsoft Office products (Outlook, Excel, Word, Teams, PowerPoint, etc.)
- Understanding of or ability to rapidly adopt productivity tools (Zoom, Slack, MailChimp, DocuSign, etc.)
- Customer service skills
- Business office skills
- Organizational skills
ABILITIES
- Ability to thrive in a fast-paced environment
- Ability to prioritize multiple tasks in order to meet competing deadlines
- Ability to plan, organize and coordinate work assignments from multiple colleagues
- Ability to work independently and make decisions in a quick and decisive manner
- Ability to communicate effectively in person, virtually, over the phone and in writing
- Ability to be detailed, accurate and confidential with work assignments
- Ability to maintain effective relationships with colleagues, faculty and students
- Ability to work with people of varying backgrounds
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