"Administrative Assistant I"

Job Details

Job Title: Administrative Assistant I

FLSA Status: Salaried Non Exempt

Posted Salary Range: Commensurate with experience.

Employment Status: Full Time

Department: School of Education & Psychology

Job Summary: The incumbent is the primary or lead administrative support position in the department and performs duties as assigned, working independently, applying well-developed secretarial and office support knowledge, while exercising independent judgment and initiative.

Knowledge Skills and Abilities: Knowledge of supplies, equipment and/or services ordering and inventory control
Records maintenance skills
Skilled the use of operating basic office equipment
Organizing and coordinating skills
Reception skills
Ability to communicate effectively, both orally and in writing
Ability to maintain calendars and schedule appointments
Ability to understand and follow specific instructions and procedures
Ability to maintain confidentiality of records and information
Ability to create, compose, and edit written materials

Essential Job Functions: Performs a wide variety of assignments which may be confidential in nature and require research to complete; operates personal computer to compose, edit, revise, tabulate and print letters, tables, reports and other materials
Greets and directs visitors, resolves routine administrative problems and answers inquiries concerning activities and operations of department/division; accepts screens and routes telephone calls; maintains log of inquiries as required
Performs a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters
Sorts, screens, and distributes incoming and outgoing mail, drafts or prepares responses to routine inquiries, and operates a variety of office equipment
Establishes, maintains, processes and updates files, records, certificates, and/or other documents
Arranges meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining one or more individual schedules; makes travel and lodging arrangements, as required
Orders, stocks, and distributes office supplies
Performs basic, routine booking functions
May instruct and oversee the activities of student employees

Qualifications: High school diploma
Bachelor’s degree preferred in secretarial science, business administration, or office administration
Three to five years of secretarial experience required
Will consider applicant with any combination of education, training, and/or experience equivalent.

Licensing and Certifications: N/A

Work in noisy (above 85 decibels) areas: No

Sedentary Work - Exerting 10 pounds: Occasionally

Light Work - Exerting up to 20 pounds: Occasionally

Medium Work - Exerting 20-50 pounds: Occasionally

Heavy Work - Exerting 50-100 pounds: Not Required

Very Heavy Work - Exerting in excess of 100 pounds: Not Required

Travel: Occasionally

Extended Work Hours: Occasionally

Posting Number: S1167

Number of Vacancies: 1

Location: Lorman

Open Date: 09/16/2025

Open Until Filled: Yes