Job Details

TITLE: Administrative Assistant – Upward Bound

DEPARTMENT: Upward Bound

REPORTS TO: Director of Upward Bound

EFFECTIVE DATE: TBD

EMPLOYMENT STATUS: Full-time

EMPLOYMENT CLASSIFICATION: Non-exempt

PRINCIPAL PURPOSE OF JOB:

Under the direction of the Director provides administrative and clerical support to Upward Bound program. Maintains and ensures compliance with the Federal Government, Department of Education, and Kentucky State University’s rules and regulations.

SCOPE OF RESPONSIBILITY:

Performs a variety of office support and secretarial duties; excellent interpersonal skills, excellent organizational skills, excellent record-keeping skills, and experience with computer software in Microsoft Word and/or Microsoft Excel. Creates various documents such as; attendance records, travel, purchasing, student files, and other required correspondence.

ESSENTIAL JOB FUNCTIONS:

• Performs a wide variety of typing assignments.
• Interaction with KSU students, UB high school students, employees, and vendors.
• Maintain front office operations, telephone calls, emails, and mail.
• Create and distribute correspondence, reports, and other documents.
• Creating and maintaining frequent publications such as; flyers, brochures, newsletters, and other documents.
• Maintains files and records.
• Process purchasing paperwork, travel, personnel, and check requests for students, guests, or speakers.
• Perform other duties as assigned.

QUALIFICATIONS:

A high school diploma or Associates' degree is preferred. At least two years of office management/clerical experience. Experience working with disadvantaged populations. Preference will be given to candidates with experience working with students and candidates with TRIO experience.