"Administrative Assistant I"

Administrative Assistant I

Company: Villanova University

Job Location: Villanova, 19085

Category: Administrative Assistants

Type: Full-Time

Posting Number: 20254537S

Location: Villanova, PA

Work Schedule: full-time/12-months

Department: 604 - University Advancement

Position Summary

Ignite Your Career at Villanova University! Whether undergraduate or graduate, faculty or staff, each community member brings with them a wealth of experiences that enrich our University and shift our perspectives. As a part of this community, your work will improve lives and ignite change!

Why work at Villanova?

Join a mission-driven organization. Since Villanova University's founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.

• Villanova has been included among the nation's best colleges and universities. VU's inclusion again in U.S. News & World Report's 2025 "Best Colleges" rankings is another indication of the University's continued prominence and forward momentum.
• Villanova's most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more.

Villanova University has embarked on a 10-year strategic plan, Rooted. Restless., with the goal of enhancing the Augustinian Catholic living and learning experience for all members of our community. University Advancement is seeking exceptional talent to join our mission-driven team working together toward our shared vision for Villanova, fueled by the generosity of the University's philanthropic supporters as we "keep moving" in the spirit of St. Augustine in the public phase of Villanova's comprehensive capital campaign: Espiritus Nova.

The individual in this position provides outstanding reception and administrative support, greets all in a friendly and professional manner; provides professional and prompt support to visitor inquiries, manages office flow, informs team members of guests/meeting arrivals. The Administrative Assistant I will provide support for University Advancement and the Manager, Office of the VP. The person in this role provides support for building maintenance and serves as a liaison with facilities. Performs general office services, including ordering/monitoring office supplies; maintaining the organization of supply/work rooms, administrative suite, common areas, and visitor collateral materials; and support for projects upon request.

Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University's mission and values.

Duties and Responsibilities

• Greet and assist visitors and staff to University Advancement; direct to appropriate parties.
• Provide support for special projects at the discretion of the Mgr., Office of VP.
• Provide general office management including mail and parcel distribution; shredding schedule; and office equipment repair and maintenance.
• Manage office supplies including ordering, payment and organization of supplies/supply rooms; monitor inventory and ensure office supply needs are consistently met.
• Ensure building and maintenance requests are submitted and completed.
• Provide assistance with parking requests.
• Perform other duties and assist with projects as assigned.

Minimum Qualifications

• 1-3 years office/administrative experience.
• Individual selected must know how to communicate professionally, pleasantly, and efficiently within a fast-paced environment.
• Must be proficient in all standard computer applications, particularly Microsoft Word, Outlook Excel, and PowerPoint.
• General knowledge of office principles and office procedures required.
• The individual must have a strong customer-service orientation.
• The individual selected will have exceptional administrative, organizational, and scheduling skills, ability to manage multiple projects/tasks with varied deadlines, and a friendly, upbeat, and highly professional demeanor.
• The person will be a team player with a proven ability to maintain discretion and attention to detail.
• The individual must be proactive and able to work independently under general supervision.
• Sitting; light lifting of packages, frequent walking or driving across campus.

Preferred Qualifications

• Experience in higher education setting preferred.
• Associate degree or greater.

Salary Posting Information

This position falls within hourly grade 10 and the range for this position is $22.80-24.07/hr. The final salary will be determined with consideration of several factors including the selected candidate's qualifications, department budget availability, market data, and internal equity.

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