"Administrative Assistant II - 526868"

Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Additional Department Summary: Supports the University of Alabama’s ERP implementation project, which involves transitioning from the on-premises finance and Human Capital Management (HCM) ERP systems to a modern, cloud-based platform. Provides comprehensive administrative support to the ERP Implementation Manager throughout this complex, multi-year initiative. Please note that this is a time-limited position, aligned with the duration of the project.

Required Minimum Qualifications: High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.

Additional Required Department Minimum Qualifications: Must have valid U.S. driver's license. Must be at least 19 years of age at time of hire and have an acceptable Motor Vehicle Report that is in compliance with University policies. Applicants under the age of 21 will have some driving restrictions.

Skills and Knowledge: Strong organizational and time-management skills. Ability to manage multiple tasks simultaneously. Excellent written and verbal communication abilities. Strong attention to detail. Strong Microsoft Office skills. Ability to utilize virtual collaboration tools (Microsoft Teams, Zoom, etc.). Ability to work collaboratively in a team environment and engage effectively with a variety of stakeholders.

Preferred Qualifications: Bachelor’s degree and two (2) years of experience in project coordination or administrative support.