"Administrative Assistant II - 527487"

Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Additional Department Summary: Supports the Dean’s Office by providing administrative assistance to the Administrative Operations Coordinator and designated Directors within the Dean’s Office, including supporting special projects assigned by the Dean’s Office. Oversees general office, administrative, and secretarial duties with some variety and complexity. Acts as the main liaison to other offices within the University as well as external contacts. Maintains budget records. Arranges meetings, itineraries, and agendas. Types a variety of material. Compiles data. Prepares reports.

Required Minimum Qualifications: High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.

Skills and Knowledge: Knowledge of personal computers and standard application software (Outlook, Word, Excel, PowerPoint). High level of organization, ability to multitask and work independently to carry out tasks. Good organizational, communication (written and verbal), and public relations skills. Familiarity with survey and scheduling programs.

Preferred Qualifications: Bachelor’s degree and two (2) years of administrative experience in higher education. Experience with Banner, Concur, Microsoft Office Suite, and Qualtrics. Experience with budgetary and purchasing responsibilities, which includes reconciling credit card statements in Concur and processing purchase orders in buyBAMA. Familiar with UA's financial and purchasing policies and procedures.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC’s Know Your Rights: Workplace discrimination is illegal poster.