"Administrative Assistant II, College of Nursing 998387"

Xavier University’s College of Nursing, which has an enrollment of over 1000 nursing students, 35 full-time faculty, and 200 adjunct faculty members, is seeking an administrative assistant to provide support and data management. This position will report to an Associate Dean in the College of Nursing.

Duties and Responsibilities:

• Assist in all areas of student services, including both prospective and current students from enrollment through graduation
• Assist with college events
• Maintain the faculty orientation and resource page in the learning management system, Canvas.
• Assist as needed with summer, fall, and spring class schedules
• Update and maintain social media and the department newsletter
• Assist with and facilitate records management related to graduate nursing practica
• Assist with clinical compliance as needed
• Facilitate Affiliation agreements, etc. for graduate nursing student practica
• Facilitate introduction and conclusion correspondence and records with graduate preceptors
• Serve as support for the student progression committee
• Other duties as assigned

Qualifications:

• High school diploma required
• A minimum of one-year administrative assistant experience
• Proficiency in Microsoft
• Professional demeanor
• Excellent oral and written communication
• Detail-oriented, with strong organizational skills
• Ability to work independently and with a team on multiple, simultaneous activities
• Ability to maintain confidentiality

This is an hourly position working 37.5 hours per week at the hourly rate of $19.

To ensure consideration, qualified/interested applicants must submit a cover letter, resume, and the names and contact information of three professional references on Xavier University's website.

Review of applications will start on September 8, 2025. Applications will be accepted until the position closes at the university’s discretion.

BENEFITS:

Xavier University offers a wide array of complementary and affordable benefit options, to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and employment class.

• Comprehensive insurance plans including medical, dental, vision, and prescription coverage.
• Tax-advantaged accounts including health savings accounts, flexible spending accounts, and dependent care accounts.
• Financial security via life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
• Generous paid time off work options including vacation, sick leave, and holidays.
• Tuition remission for employees and their eligible dependents.