Administrative Assistant II

Oklahoma. Position Overview: Provide secretarial and administrative support for offices or departments. Responsible for the functioning of an office or department. Initiates and handles correspondence relating to a department or program. Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data. Produce documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create presentations. May make contacts of a sensitive, complex, and confidential nature. Responsible for providing various services to customers such as assisting customers in securing needed information and documents. May be responsible for departmental budget; managing calendars and appointments; event and meeting planning. Department Specific Essential Job Functions: Prepares purchase requisitions, check requests, and other accounts payable paperwork and tracks through payment of invoices. Manages operation budgets for four departments in Student Involvement Center (Community Engagement, Leadership Central, New Student & Family Programs, Student Engagement). Performs administrative support for Assistant Vice President, Student Affairs. Hires, trains and supervises student workers. Completes data entry for offices. Manages hold removal for Orientation/Forge. Responsible for student org equipment scheduling and check out process. Assumes responsibility for various projects and oversees such projects through to completion. Communicates and assists students, faculty and administrators on Student Affairs policies and procedures. Performs other related duties as assigned. The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Qualifications/Experience Required: Requires general education or vocational training and 3+ years relevant experience in chosen field or equivalent combination of education and experience. Qualifications/Experience Preferred : Experience in a higher education environment. Experience with Banner operating system. Knowledge/Skills/Abilities: Ability to work in a dynamic, sometimes loud and busy, environment with a lot of college student interaction. Literate in computer usage and word processing including, but not limited to Word and Excel. Knowledge of basic office procedures and practices. Excellent telephone etiquette, communication, interpersonal and public relations skills. Ability to work well with others, especially students, fostering a positive working relationship. Ability to operate office equipment. Ability to accurately type. Ability to multi-task. Demonstrates a warm and caring professional service oriented attitude. Must be self-motivated. Ability to listen and synthesize directives. Physical Demands: Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.