Administrative Assistant II, Electrical & Computer Engineering

Job Summary

This position provides administrative support to the Phillip M. Drayer Department of Electrical and Computer Engineering. Responsibilities include assisting students, faculty, staff, and visitors; coordinating advising and graduate registration processes; maintaining departmental records and files; supporting course scheduling and enrollment functions; processing personnel and purchasing documents; and assisting with budget-related activities. The position also coordinates meetings, events, travel, and special projects while ensuring compliance with university policies and procedures. Additional responsibilities include maintaining confidentiality of sensitive information, supporting departmental communications, and assisting with daily office operations to ensure efficient and professional service to internal and external stakeholders.

Essential Job Functions

Student Support and Academic Coordination:

• Process and maintain records for Electrical and Computer Engineering advising appointments.
• Communicate with students and faculty regarding enrollment, advising, registration, and program information.
• Register graduate students.
• Cooperate with Graduate Studies, Registrar's Office, and Graduation Office to support graduate processing and student record accuracy.

Administrative Operations and Department Support:

• Submit Electronic Personnel Action Forms (EPAFs) for faculty, students, and staff.
• Prepare university documents, maintain departmental records, and support day-to-day administrative operations.
• Attend and maintain records of department faculty meetings.
• Provide general office and administrative support to faculty, staff, students, and visitors.

Course Scheduling and Academic Systems Support:

• Build and amend departmental courses each semester using LU Schedule Building and other university systems as needed.
• Maintain and update departmental academic records and scheduling information.

Purchasing, Budget, and Financial Support:

• Prepare and complete departmental purchasing through Cardinal Purch.
• Assist with maintaining records related to departmental expenditures, purchasing, and financial transactions.

Event Coordination and External Engagement:

• Schedule and coordinate departmental events, advisory council meetings, prospective employee visits, and industry partner activities.
• Attend College of Engineering events as needed and assist with event logistics and coordination.