Oral and Maxillofacial Radiology

• Help prospective clients set up accounts; transmit billing information including level of service, ICD-10 codes etc. to the department's finance personnel on a daily basis
• Maintain and update database for external consults
• Internal Reports
• Continuously monitor faculty queues for incoming cases and prepare preliminary report templates as requests come in
• Proof, secure, and upload reports to patients' charts in Axium on a daily basis, which also transmits billing information including level of service, ICD-10 codes etc. to the department's finance personnel.
• External Radiograph Interpretation Service
• Establish and maintain contact with all outside imaging labs that sends cases for interpretation reports, including distribution of consult forms and other material needed for online transfer of scans to the server and creating and maintaining Axium charts
• Monitor Oral Radiology email and fax for external case requests and process them promptly as received
• Proof and secure completed reports and send them out to clients according to protocol
• Maintain email list of external clients and contact as needed for notifications about billing, closures, and any other pertinent updates
• Creation and distribution of annual graduation invitations
• Front-line contact for Oral Radiology through phone line and email
• Weekly Scheduling
• Coordination and distribution
• Entry into Spok Mobile; maintenance of correct shifts
• Assistance with creation of new report templates, drafting of new forms and procedural documents for the external radiograph interpretation service, and maintenance of the same
• Cross-training fellow TEAMS employees in radiology duties and ensuring they are notified of any protocol changes

Oral and Maxillofacial Pathology Support

• Provide clerical support to Pathology Biopsy Service staff for creation of patient accounts and daily reports. Familiarity with discipline-specific terminology desirable.
• Maintain the Pathology Biopsy Service database
• Transcribe any oral medicine clinic reports dictated by the Pathology faculty, and send to referring doctors
• Complete all graduate medical education (GME) related reporting/submitting reports to the Office of Advanced Education
• Manage residents' schedules
• Phone line support and fielding of basic questions
• Provide support to Pathology Biopsy Service billing, including verification of patient demographics, entry of insurance, and processing of charges
• Perform other responsibilities that may be assigned as necessary

Fiscal Support

Provide support as needed in the following areas:

• Department catering, purchasing, and ordering needs
• Process travel authorizations, expense reports, and cash advances in myUFL
• Departmental Pcard responsibility