"Administrative Assistant II - GSPAR"

Responsibilities

Johnson C. Smith University is seeking a highly organized, detail-oriented, and proactive Administrative Assistant II to join our Government Sponsored Programs and Research team. This role is essential in supporting the Director and ensuring the smooth operation of programs that advance research and innovation across the university.

As an Administrative Assistant II, you will play a pivotal role in coordinating and managing complex administrative tasks, maintaining continuity of office operations, and serving as a trusted liaison between internal and external stakeholders. This position offers an exciting opportunity to work in a fast-paced environment where your organizational skills and professionalism will make a meaningful impact.

Key Responsibilities

• Manage and maintain the Director’s calendar, appointments, and travel arrangements, including detailed itineraries and expense reports.
• Prepare, review, and process a variety of documents, including confidential correspondence, requisitions, and reports.
• Serve as a liaison with university staff, external partners, and varied constituencies.
• Coordinate meetings, conferences, and events; prepare agendas and record minutes.
• Monitor and respond to incoming communications; provide accurate information and exceptional customer service.
• Assist in developing divisional publications highlighting research achievements.
• Oversee office supply inventory and equipment maintenance.
• Provide guidance to work-study students and support team logistics.

Qualifications

Requires a Bachelors degree, supplemented by three to five years of responsible experience as an administrative assistant, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Must demonstrate intermediate to advanced knowledge of Microsoft Office suite. Previous experience in higher education is preferred. Must be flexible, have a strong customer orientation, and be able to work well in a collaborative team environment. Displays intuitive judgment, knowledge, and ability to relieve executive of administrative details makes independent decisions regarding the planning, organizing, and scheduling of work within established guidelines, and exhibits flexibility and adaptability to changing priorities. Must be organized and have effective time management skills with strong attention to detail and the ability to prioritize multiple tasks with minimal supervision. Familiarity with government-sponsored programs and compliance requirements is preferred.

Supplemental Information

To apply, please include a cover letter, resume, and contact information for three supervisory references including the most recent supervisor.

Finalists for this position are subject to a background check. Employment is contingent upon the successful completion of a background investigation including criminal history and identity check.