Administrative Assistant II

Posted: 03-May-26

Location: Houston, TX, United States

Type: Full-time

Internal Number: 5784

Special Instructions to Applicants: All interested applicants should attach a resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.

Position Summary:

The Administrative Assistant provides front desk reception and administrative support for the George R. Brown School of Engineering and Computing. This full-time position serves as the first point of contact for students, faculty, staff, university leadership, and external visitors and helps ensure a professional, welcoming, and well-organized office environment. The role supports daily office operations through reception duties, communications, scheduling, and general administrative assistance for the school.

Ideal Candidate Statement:

The ideal candidate is a professional, dependable, and service-oriented individual with strong communication and organizational skills. They will be comfortable interacting with a wide range of constituents, maintaining a welcoming front office presence, and supporting daily administrative operations with accuracy, responsiveness, and a positive attitude.

Workplace Requirements:

This position is exclusively on-site, necessitating all duties to be performed in-person Rice University Campus. Per Rice policy 440, work arrangements may be subject to change.

Hiring Range: $19.74 to $22.69 per hour, based on a full-time schedule of 40 hours per week.
*Non-Exempt (hourly) positions under FLSA are eligible for overtime.

Minimum Requirements:

• High School Diploma
• Two or more (2+) years of experience in reception, customer service, or administrative support in a professional office environment.
  + In lieu of the experience requirement, additional related education above and beyond what is required may be substituted on an equivalent year-for-year basis.

Skills:

• Proficiency in office software, email applications, and other standard administrative tools
• Demonstrated ability to complete routine administrative tasks with accuracy, follow-through, and attention to detail
• Strong organizational and time management skills
• Strong verbal, written, and interpersonal communication skills
• Excellent customer service skills and ability to provide a professional, welcoming experience for a wide range of constituents
• Ability to prioritize, multitask, and manage competing demands in a fast-paced office environment

Preferences:

• Experience supporting administrative or student-facing operations in a higher education environment, preferably at Rice University.

Essential Functions:

• Serves as the primary front desk receptionist for the school, greeting and assisting students, faculty, staff, university leadership, and visitors in a professional and welcoming manner.
• Answers, screens, and directs incoming phone calls, emails, and in-person inquiries, providing information or routing questions as appropriate.
• Maintains the front office environment to ensure it is organized, professional, and responsive to visitor and office needs.
• Provides general administrative support for the school, including preparing correspondence, filing, data entry, copying, scanning, and maintaining records.
• Assists with scheduling, calendar support, meeting coordination, and other routine office logistics.
• Receives, sorts, and distributes mail, packages, and deliveries.
• Supports office operations by ordering supplies, monitoring shared resources, and assisting with routine administrative processes.
• Assists with special projects, events, or other office support needs as assigned.
• Performs all other duties as assigned.