"Administrative Assistant II (President's Office)"

Job Summary

The administrative assistant II provides high-level administrative support to a university vice president by conducting research, producing reports, handling data requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings. This position also provides training and assistance to departmental staff.

Essential Job Functions and Performance Indicators

• Performs data aggregation and analysis to create (format, edit and proofread) documents and reports
• Schedules and organizes complex activities such as meetings, travel, conferences, catering and departmental events
• Answers phones, responds to email, forwards messages and confirms appointments
• Maintains filing systems and utilizes basic word processing, database and spreadsheet skills
• Handles confidential and nonrecurring information
• Works independently and with a team on special nonrecurring and ongoing projects
• Maintains appropriate office supply inventory
• Assists in management of the departmental budget
• Takes initiative in conducting research projects
• Greets visitors and determines whether they should be given access to specific individuals

Service Excellence

• Supports the mission of the university and serves as an ambassador of the Q2 culture of service excellence
• Models, supports and holds others accountable to the university’s values – integrity, dedication, excellence, creativity and teamwork

Communication, Teamwork and Collaboration

• Acts as a liaison with other departments and outside agencies
• Explains departmental policies when necessary

Job may require other duties as assigned.

Required Qualifications

• Bachelor’s degree
• Minimum of two years’ related work experience

Knowledge, Skills and Abilities

• Demonstrated ability to work effectively with individuals from diverse communities and cultures
• Excellent written and verbal communication skills
• Excellent customer service skills
• Highly organized and motivated
• Ability to multitask
• Strong professional integrity
• Ability to problem solve, use good judgment and think critically
• Basic research skills
• Ability to learn and apply institutional policies and procedures

Work Environment

General office setting, Non-Standard Flex. Please click here to view Lindenwood University’s flexible work designation descriptions.

Physical Abilities

Ability to work effectively at a computer for up to eight hours daily, sit for extended periods of time, and regular attendance is a necessary and essential function.