Administrative Assistant II
Posted: 03-May-26
Location: Houston, TX, United States
Type: Full-time
Internal Number: 5784
Special Instructions to Applicants: All interested applicants should attach a resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.
Position Summary:
The Administrative Assistant provides front desk reception and administrative support for the George R. Brown School of Engineering and Computing. This full-time position serves as the first point of contact for students, faculty, staff, university leadership, and external visitors and helps ensure a professional, welcoming, and well-organized office environment. The role supports daily office operations through reception duties, communications, scheduling, and general administrative assistance for the school.
Ideal Candidate Statement:
The ideal candidate is a professional, dependable, and service-oriented individual with strong communication and organizational skills. They will be comfortable interacting with a wide range of constituents, maintaining a welcoming front office presence, and supporting daily administrative operations with accuracy, responsiveness, and a positive attitude.
Workplace Requirements:
This position is exclusively on-site, necessitating all duties to be performed in-person Rice University Campus. Per Rice policy 440, work arrangements may be subject to change.
Hiring Range: $19.74 to $22.69 per hour, based on a full-time schedule of 40 hours per week.
*Non-Exempt (hourly) positions under FLSA are eligible for overtime.
Minimum Requirements:
- High School Diploma
- Two or more (2+) years of experience in reception, customer service, or administrative support in a professional office environment.
+ In lieu of the experience requirement, additional related education above and beyond what is required may be substituted on an equivalent year-for-year basis.
Skills:
- Proficiency in office software, email applications, and other standard administrative tools
- Demonstrated ability to complete routine administrative tasks with accuracy, follow-through, and attention to detail
- Strong organizational and time management skills
- Strong verbal, written, and interpersonal communication skills
- Excellent customer service skills and ability to provide a professional, welcoming experience for a wide range of constituents
- Ability to prioritize, multitask, and manage competing demands in a fast-paced office environment
Preferences:
- Experience supporting administrative or student-facing operations in a higher education environment, preferably at Rice University.
Essential Functions:
- Serves as the primary front desk receptionist for the school, greeting and assisting students, faculty, staff, university leadership, and visitors in a professional and welcoming manner.
- Answers, screens, and directs incoming phone calls, emails, and in-person inquiries, providing information or routing questions as appropriate.
- Maintains the front office environment to ensure it is organized, professional, and responsive to visitor and office needs.
- Provides general administrative support for the school, including preparing correspondence, filing, data entry, copying, scanning, and maintaining records.
- Assists with scheduling, calendar support, meeting coordination, and other routine office logistics.
- Receives, sorts, and distributes mail, packages, and deliveries.
- Supports office operations by ordering supplies, monitoring shared resources, and assisting with routine administrative processes.
- Assists with special projects, events, or other office support needs as assigned.
- Performs all other duties as assigned.
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