"Administrative Assistant III"

Position Details

University of Colorado | Denver

Official Title: Administrative Assistant III

Working Title: Administrative Assistant III

FTE: Full-time

Salary Range: $50,400 - $53,602

Position #00796155 – Requisition #38366

About the University of Colorado - Denver

Millions of moments start at CU Denver, a place where innovation, research, and learning meet in the heart of a global city. We're the state's premier public urban research university with more than 100 indemand, top ranked bachelors, master's, and doctoral degree programs. We partner with diverse learners—at any stage of their life and career—for transformative educational experiences. Across seven schools and colleges, our leading faculty inspires and works alongside students to solve complex challenges and produce impactful creative work. As part of the state's largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and an annual economic impact of $800 million. To learn more about how CU Denver helps learners meet their moment, visit ucdenver.edu.

Job Description

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The Center for Innovative Design and Engineering (CIDE) is a program within the Department of Bioengineering, College of Engineering, Design and Computing, University of Colorado. Our mission is to empower individuals with disabilities to achieve their highest potential through the use of assistive technology, by providing exemplary clinical services, consultation, education, research and innovative technology development. This full-time position will work in the CIDE office located on the CU Denver Auraria Campus, 1201 5th Street, Denver, CO 80204. The Administrative Assistant III will be responsible for providing organizational, programmatic, and administrative support to the faculty, staff and project leaders at CIDE.

Administrative Assistant III

What you will do:

• Regularly interact with program customers, collaborators, stakeholders, and patrons to ensure high quality support, services, and satisfaction.
• Assist with development, editing and management of instructional resources to support AT implementation in birth – 21 environments. This includes in person and online learning modules
• Create, distribute, and analyze surveys for a variety of program purposes including customer satisfaction, quality improvement, program planning, and outcomes measurement.
• Develop and maintain strategic email list serves.
• Work collaboratively with the team to maintain the program's website and social media presence.
• Develop and manage online event registrations, including invoicing, providing receipts, and online payment transactions.
• Design and distribute program communications, marketing, and instructional materials including event announcements, brochures, web posts, guidebooks, newsletters, Spotlights and social media posts.
• Assist with the coordination and marketing of statewide team leader and committee meetings, monthly web conferences, office hours, expos, outreach, and annual conference event.
• Utilize online university systems to reserve space/rooms and services (IT support, housekeeping) for meetings and events.
• Interface with community venues and caterers.
• Assist as needed with operations of the SWAAAC Assistive Technology (AT) loan library including daily circulation, inventory management, and satisfaction surveys.
• Assist with the purchase of new AT equipment, replacement parts, materials and resources.
• Prepare monthly program expense reports.
• Compile and analyze data in order to generate bi-annual reports, or as needed.
• Update and maintain SWAAAC team membership and member directory.

Qualifications you already possess (Minimum Qualifications)

Applicants must meet minimum qualifications at the time of hire.

• Three years of general clerical experience.
• Graduation from an accredited college or university with an associate's degree.

Preferred Qualification to possess (Preferred Qualifications)

• Graduation from an accredited college or university with a Bachelor's degree in Marketing, Communications, Graphic Design, Instructional Design, or another related field.
• Experience designing communications and marketing materials such as newsletters, event brochures, and/or program fliers.
• Experience creating social media content and managing multiple channels.
• Experience building online event registrations using Cvent and/or other event registration programs.
• Experience with development and/or maintenance of a website.
• Experience creating and distributing surveys using Google or similar platform.

Knowledge, Skills, and Abilities

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Demonstrated commitment to providing outstanding customer service skills and fostering a welcoming and supporting work environment to colleagues and visitors
• Ability to engage in problem solving, critical thinking, manage multiple tasks simultaneously and work independently with minimal supervision.
• Knowledge and/or experience creating content to meet Colorado digital accessibility standards.
• Ability to interpret and adhere to rules, regulations, policies, procedures, and guidelines.
• Ability to problem-solve work-related technologies.
• The successful candidate will be detail oriented, organized, self-motivated, a fast learner and possess excellent time management skills.
• Ability to take direction and use independent judgment to coordinate various projects and meet multiple deadlines.

Conditions of Employment

• With the approval of their immediate supervisor, this position follows a hybrid work structure where employees can work remotely or from the office, as needed, based on demands of specific tasks or personal work preferences. Working from the office is encouraged when working on tasks that require a high degree of collaboration.

Mental, Physical, and/or Environmental Requirements

• The ability to sit for extended periods, stand and walk occasionally, reach with hands and arms, use hands to manipulate a keyboard and mouse, and have good near vision for computer work; often requiring minimal lifting, but may involve bending or reaching to retrieve items from shelves or drawers.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities. The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at workplaceengagement@ucdenver.edu.

Employment Sponsorship

Please be advised that this position is not eligible now or in the future for visa sponsorship.

Compensation and Benefits

The salary range (or hiring range) for this position has been established at $50,400 - $53,602. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position is eligible for overtime compensation. Your total compensation goes beyond the number on your paycheck. The University of Colorado Denver provides generous leave, health plans and retirement contributions that add to your bottom line. Benefits: https://www.cu.edu/employee-services/benefits Total Compensation Calculator: http://www.cu.edu/node/153125

Application Deadline

Applications will be accepted until the position is filled. Preference will be given to complete applications received by December 7, 2025. Those who do not apply by this date may or may not be considered. Applications will be reviewed once a sufficient number of applications have been submitted. We will prioritize the first 50 applicants.

Required Application Materials:

To apply, please visit: http://www.cu.edu/cu-careers and attach:

• A cover letter which specifically addresses the job requirements and outlines qualifications
• A current CV/resume
• List of three references (we will notify you prior to contacting both on and off-list references)

Questions should be directed to: Christina Perkins, christina.perkins@ucdenver.edu

Background Check Policy

The University of Colorado Denver strives to maintain a safe and productive educational, clinical, research and employment environment. All prospective employees and current employees must, therefore, consent to and pass background checks prior to any final appointment/employment.