"Administrative Assistant III, College of Osteopathic Medicine 998049"

Xavier University's College of Osteopathic Medicine is seeking an Administrative Assistant III to be an integral member of our team and processes. The Administrative Assistant III position’s role is to assist the Dean and Associate Deans of the College of Osteopathic Medicine with their various responsibilities, to work independently with a high degree of confidentiality, and to perform other duties as assigned. This individual in this role will foster collaboration among college staff and provide ongoing training and direction for the college’s support staff. The ideal person for the job will be a problem solver with excellent communication skills and excellent attention to detail. The ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.

Responsibilities:

• Managing all day to day administrative and clerical tasks associated with the efficient operation of the Dean’s Office of the College of Osteopathic Medicine which includes coordinating and managing calendars, conference and travel arrangements as well as tracking budget activity and balances.
• Supporting the functions of the Dean and Associate Deans’ interactions with Xavier student serving units.
• Manage all events for the College of Osteopathic Medicine, to include marketing and communications.
• Supporting the Dean and Associate Deans with functions external to the College of Osteopathic Medicine and Xavier University, and taking a leadership role to direct initiatives and projects within the Dean’s Office.

Requirements:

• High School Diploma or Equivalent Required, Associates Degree Preferred
• 3-5 Years’ experience in like role with similar responsibilities and complexities
• Excellent Communications Skills
• Proficient in Microsoft Office and aptitude to learn other software
• Ability to adapt to changing environment with multiple priorities
• To ensure consideration, qualified/interested applicants must submit a cover letter, resume and the names and contact information of three professional references on Xavier University's website.
• Review of applications will start on August 28, 2025. Applications will be accepted until the position closes at the University's discretion.

Benefits:

• Xavier University offers a wide array of complementary and affordable benefit options, to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and employment class.
• Comprehensive insurance plans including medical, dental, vision, and prescription coverage.
• Tax advantaged accounts including health savings account, flexible spending accounts, and dependent care account.
• Financial security via life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
• Generous paid time off work options including vacation, sick leave, and holidays.
• Tuition remission for employees and their eligible dependents.