"Administrative Assistant III – DUE/DUSA Support"

Position Details

Position Information

• Posting date: 09/08/2025
• Closing date: Open Until Filled
• Position Number: 1129429
• Position Title: Administrative Assistant III – DUE/DUSA Support
• Hiring Range Minimum: $20.00
• Hiring Range Maximum: $25.00
• Union Type: Not a Union Position
• FLSA Status: Non-Exempt
• Employment Category: Regular Full Time
• Scheduled Months per Year: 12
• Scheduled Hours per Week: 40
• Location of Position: Hanover, NH
• Remote Work Eligibility?: Hybrid

Position Purpose

The Administrative Assistant III provides comprehensive administrative support to both the Dean of Undergraduate Education (DUE) and the Dean of Undergraduate Student Affairs (DUSA) divisions within the School of Arts & Sciences. This role supports both the academic and student-focused leadership of the School by managing scheduling, communications, meetings, and events. The position requires strong organizational skills, sound judgment, and the ability to prioritize across two fast-paced, collaborative portfolios. The AA III plays a central role in ensuring professionalism and consistency across DUE and DUSA operations.

Required Qualifications - Education and Yrs Exp

Associates or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• 2–3 years of administrative experience in higher education, academic affairs, or student services.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and maintain professionalism in a fast-paced environment.
• Proficiency with Microsoft Office, calendaring systems, and event logistics tools.

Preferred Qualifications

• Experience working in a student- or faculty-facing setting.
• Familiarity with Dartmouth systems and academic structure.

Department Contact for Recruitment Inquiries

Katie Watkins

Department Contact Phone Number

860-382-3626

Department Contact for Cover Letter and Title

Katie Watkins, Chief of Staff, Dean of A&S

Key Accountabilities

Administrative Support and Calendar Management (30%)

• Provide scheduling and administrative support to the Dean of Undergraduate Student Affairs and the Dean of Undergraduate Education.
• Coordinate complex scheduling across divisional deans, ensuring alignment with institutional priorities, including travel, meetings, interviews, and events involving students, staff, and faculty.
• Arrange and prepare for meetings: agendas, materials, minutes, and follow-ups.
• Submit expenses and process reimbursements.
• Draft and manage professional communications and correspondence on behalf of the Dean.
• Monitor shared inboxes, respond to inquiries, and redirect as needed.
• Serve as a primary point of contact for visitors and callers, providing front-facing customer service; manage office phones and perform general administrative tasks to support daily operations.

Communications Liaison and Divisional Coordination (20%)

• Serve as a communication bridge between the DUSA, DUE, and other divisional leaders.
• Facilitate meeting logistics, shared initiatives, and information flow across the School.
• Assist with internal coordination for joint projects, reports, and strategic planning.
• Maintain shared documents, calendars, and tracking tools related to divisional operations.
• Liaise as needed with the Dean of Faculty division.

Event and Program Support (25%)

• Support the execution of DUE and DUSA programs, retreats, and divisional gatherings, academic meetings, leadership events, and campus partner gatherings.
• Coordinate meeting locations, catering, materials, and AV/Zoom technology needs.
• Collaborate with divisional and campus partners on event scheduling and communications.

Operational and Cross-Divisional Support (25%)

• Assist with expense processing, reimbursements, and procurement for the academic divisions.
• Support shared School-wide initiatives and provide backup coverage for student-facing administrative functions when needed.
• Assist with divisional meetings, cross-unit projects, and internal coordination.
• Contribute to broader administrative team efforts under the direction of the Senior Project and Administrative Manager.
• Support logistics for meetings, events, and school-wide gatherings (space, catering, AV, guest communications).
• Maintain records, order supplies, and ensure timely follow-through on administrative tasks.