"Administrative Assistant III"

Job Details

Job Title: Administrative Assistant III

FLSA Status: Salaried Non Exempt

Posted Salary Range: Commensurate with experience.

Employment Status: Full Time

Department: Finance & Administration Department

Job Summary: The incumbent assists the department/unit supervisor with administrative activities and coordinates various administrative processes and projects. He/she is the primary or lead departmental administrative support position and has primary responsibility for a wide variety of complex and difficult processes associated with work unique to the department.

Knowledge Skills and Abilities: Knowledgeable of personnel principles and office management practices. Knowledgeable of database applications, web content management, and administrative business systems. Grounding in results achievement and strong customer focus. Strong sense of teamwork and demonstrated interpersonal and communication skills with individuals at all levels. Ability to work effectively without direct or ongoing supervision. Ability to maintain departmental financial records and accounts and prepare financial reports as required. Excellent time management skills. Sound problem solving skills.

Essential Job Functions: Serves as administrative assistant to the Vice President, FASO/CFO, providing or overseeing reception services, scheduling appointments, and supervising other administrative support personnel. Performs complex technical assignments or program responsibility. Serves as the communication hub of the department by communicating information from the supervisor to others, collecting and organizing information requested by the supervisor from others, making information available to others, and providing more complex information on processes specific to the department to appropriate parties. Supports administrative business functions by maintaining the departmental website and databases, scheduling the use of conference rooms, and maintaining security of equipment, files and records. Organizes, coordinates, plans, and conducts departmental events. Manages multiple departmental accounts with by reconciling accounts monthly, maintaining running balances of sub-accounts, and preparing financial reports which are relies on by the supervisor to make financial decisions. Assists with employment processes by monitoring and maintaining credential files of applicants, preparing master files for search committees, preparing correspondence to applicants, entering required information into the applicant database, preparing required documents and assisting new employees with processes associated with onboarding. Trains, assigns work, and reviews the work of full and part-time employees and student workers.

Qualifications: Bachelor’s degree in office administration or related field. Four (4) year of increasingly responsible clerical, secretarial and office administrative support experience, including three (3) years of experience at a level comparable to an Administrative Assistant II.

Licensing and Certifications: N/A

Work in noisy (above 85 decibels) areas: No

Sedentary Work - Exerting 10 pounds: Occasionally

Light Work - Exerting up to 20 pounds: Occasionally

Medium Work - Exerting 20-50 pounds: Occasionally

Heavy Work - Exerting 50-100 pounds: Not Required

Very Heavy Work - Exerting in excess of 100 pounds: Not Required

Travel: Not Required

Extended Work Hours: Not Required

Posting Number: S1105

Number of Vacancies: 1

Location: Lorman

Open Date: 03/11/2025

Open Until Filled: Yes