Administrative Assistant - Integrated Enrollment Services/One Stop

Provides administrative staff support to a university executive. Organizes and coordinates activities of the unit.

1. Drafts correspondence, memoranda, speeches, position papers, program/grant proposals and other written documentation.
2. Assists in organizing activities of the unit, such as retreats, staff development, committee appointments, internship programs, awards ceremonies, etc.
3. Serves on committees and task forces as a representative of the unit.
4. Responds to information requests from internal and external agencies and offices and conducts research to assist in policy and program development.
5. May collect information and write and edit newsletter or news bulletins for the unit.
6. Participates in special projects and prepares a variety of statistical reports as needed.
7. Performs other job-related duties as assigned.

Additional Responsibilities:

• Provides high-level administrative support to Cougar One Stop and Integrated Enrollment Services teams, including calendar and meeting management.
• Manages travel logistics and related documentation, including travel requests and expense reports.
• Oversees purchasing and financial tasks, including supply orders, voucher processing, procurement card reconciliation, and financial reporting.
• Submits and tracks facilities work requests and runs reports in PeopleSoft Finance and Human Capital Management systems.

The ideal candidate for this position should possess the following:

• Higher Education experience.
• Service leadership skills including mutual respect, active listening, and responsiveness.
• Must be a multi-tasker, organized, and able to work in a fast-paced, high-pressure environment, with strong interpersonal and problem-solving skills.
• Ability to clearly interpret and implement policies and procedures.
• Ability to interact with all levels of internal and external constituents.
• Proficiency in Microsoft Office Suite.
• Experience in Oracle PeopleSoft Campus Solutions.

The following documents are required:

• Cover letter delineating the manner in which your work experience applies to the posting.
• Resume
• Salary History
• Transcript
• Three work references. The hiring department expects you to name current or past supervisors.

NOTE: We will maintain your confidentiality and notify you before contacting any of your references. References will be contacted only after the interviewing process has been completed. Incomplete applications will not be reviewed.

Experience will be considered in lieu of education. Education will be considered in lieu of experience.

MQ: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Experience: Requires a minimum of three (3) years of directly job-related experience.