"Administrative Assistant-K, Floater"

Job Description

Position Summary

The Administrative Assistant-K (Floater) position will provide support to an administrative or academic department to fill vacancies created by leaves of absence, vacation, or vacant positions.

This is an on-campus, CWA-union position. This position will be managed by a member of the HR team but will report to various assigned locations.

Responsibilities

• Provide administrative assistance for meetings, calls, and staffing plans; maintain filing systems and department calendars.
• Support reception or front desk interactions, answer phones, respond to inquiries, collect and distribute mail, and maintain office supplies.
• Support maintenance scheduled and issues associated with department facilities and equipment, communicate updates to department and facilities/vendors.
• Support in the organization of events including scheduling, room reservations, completing tasks identified by an event plan, use templates to make name tags, event programs or other event collateral, communicate with vendors and participants, and order food or supplies.
• Responsible for supervision of student employees including posting of position, hiring, training, task assignments, providing feedback, and timesheet approvals.
• Communicate in multiple modes with department members, vendors, on-campus offices, alumnae/i, volunteers, and/or other off-campus partners to complete departmental tasks.
• Responsible for data entry, electronic file maintenance, and running standard reports.

Required Qualifications:

• A minimum of two years of administrative support experience or other work experience.
• Strong computer skills including proficiency with Google Suite, Microsoft Word Office suite and ability to learn additional technical systems.
• Strong written and verbal communication skills.
• Ability to interact effectively with a diverse community.
• Ability to sit or stand for extended periods of time.
• Ability to interact socially with others.

Preferred Qualifications:

• Four years of administrative support experience.
• Experience working with software systems including finance and accounting systems, payroll, student information systems, or customer relationship management systems.

Compensation

$18.51 hourly