Administrative Assistant

Job Details

Position Title: Administrative Assistant

Job Category: University Staff

Employment Type: Regular

Job Profile: Administrative Assistant II

Job Duties:

The Disability Resource Center Administrative Assistant provides administrative support for the Disability Resource Center and is responsible for the day-to-day operations of the Disability Resource Center Front Office. Under the supervision of The Disability Resource Center Director, the Disability Resource Center Administrative Assistant oversees the front office area and is the first point of contact for people visiting The Disability Resource Center.

Key Job Responsibilities:

Front Office Operations/Data Management:

• Assist/support Disability Resource Center director with clerical tasks
• Answer telephones, make copies, prepare mailings, create documents, take meeting minutes, and other clerical tasks
• Schedule student appointments
• Maintain professional front office environment
• Recruit, train, supervise work study students and approve payroll
• Maintain and update online network drive files and student profile notes in DRC Connect

Administrative Support:

• Schedules logistics for meetings, conferences, travel
• Serves as first point of contact
• Collects, analyzes, and prepares communications using Microsoft Office Suite
• Supports procurement processes
• Maintain accurate records in DRC Connect Database
• Order supplies and materials

Required Qualifications:

• High School Diploma or equivalent
• Excellent written, oral, and interpersonal communication skills
• Excellent attention to detail, organization, and problem solving skills
• Strong knowledge of computer applications including Microsoft Office and familiarity with Assistive/Adaptive Technology
• Demonstrated ability to work with people of diverse backgrounds

Preferred Qualifications:

• Post-secondary Degree in a relevant field
• Experience working with individuals with disabilities in an educational setting
• Professional experience in higher education disability support services
• Demonstrated leadership and supervisory skills