Administrative Assistant - Marketing

Position Summary

The Administrative Assistant will support the chair, faculty, and students of the Department of Marketing in the Harrison College of Business and Computing. Examples of support include managing budget accounts, maintaining electronic files, scheduling meetings, assisting with travel arrangements, and organizing college events.

Primary Responsibilities

• Provide full administrative support to the Department Chair and all faculty members
• Greet visitors, answer phone lines, and schedule campus visits while providing quality customer service to constituencies
• Calculate, record, balance, and monitor monthly income, expenditures, and account transfers
• Process purchase requisitions and invoice payments
• Enter detailed class and instructor information into Banner for each term
• Contact publishers for textbook desk copies and process textbook requests from faculty
• Maintain department waiting lists for classes and run prerequisite checks for classes
• Complete bookkeeping requirements related to faculty, staff, student professional development, and travel
• Help organize, attend, and take minutes at all department meetings
• Maintain various department mailing lists
• Maintain all department inventory (hardware, software, and supplies)
• Compose and produce letters, memos, and reports
• Maintain and organize department and student files in paper and electronic formats
• Schedule appointments, meetings, reservations, and travel arrangements
• Correspond with current and prospective students
• Help maintain department web page and social media presence
• Supervise and manage student workers and graduate assistants, organize the flow of work through the office

Required Qualifications

• High school diploma or GED
• Proficiency in Microsoft Word and Excel
• Demonstrated complete administrative skills, including excellent interpersonal, verbal, and written communication skills
• Demonstrated ability to create and maintain a professional office setting
• Excellent organizational and time management skills
• Demonstrated ability to handle multiple tasks with frequent interruptions
• Demonstrated ability to work independently with minimal supervision
• Demonstrated ability to learn different and new technologies
• Demonstrated ability to handle situations with sensitivity, tact, and in a confidential manner
• Ability to work in a team environment
• Previous work experience that indicates a high degree of accuracy and attention to detail
• Knowledge of budget management and financial reporting
• Demonstrated experience and understanding of customer service

Required Information & Deadline

Application Deadline: To ensure full consideration, application materials must be received by July 30, 2025. The position is available immediately and will remain open until filled.

To Apply: Complete the online application by clicking on the APPLY button at the top of the page. You will need to submit the following for your application materials to be complete: Letter of interest addressing all position qualifications, Current resume, Names and contact information of three professional references may be asked for later, if not submitted.

Additional Information

Department of Marketing

About Southeast Missouri State University (SEMO): Founded in 1873 and accredited by the Higher Learning Commission, Southeast Missouri State University provides student-centered education and experiential learning with a foundation of liberal arts and sciences, embracing a tradition of access, exceptional teaching, and commitment to student success that significantly contributes to the development of the region and beyond. SEMO values access to high-quality, affordable education with a broadly representative student body, faculty, and staff that respects and celebrates a diverse learning community in a global society.