About the role

This varied and rewarding part-time role places you at the centre of a dynamic teaching department, where you’ll play a key part in keeping the administrative function running smoothly and efficiently.

Working closely with the Department Administrator, you will provide broad administrative support across the team, including:

• onboarding and offboarding support
• building inductions
• maintaining office systems/ procedures
• contributing to continuous improvement of administrative processes

As Administration Assistant you will take responsibility for a range of financial administrative tasks, including:

• monitoring budgets and processing invoices/orders
• liaising with finance colleagues ensuring timely payments.

The role also supports key annual activities at busy times:

• issuing appointment letters for safety roles
• updating essential departmental documentation
• academic year preparations, student access systems
• helping to deliver Departmental events, (catering, accommodation, etc)

In addition, you will work with the Outreach and Communications Co-ordinator:

• supporting internal and external communications
• maintaining website/intranet content
• supporting with file storage and access,
• assisting with AV and IT setup for events and activities.
• supporting copy writing
• producing news stories content for the departmental website and social media.

About you:

You will bring enthusiasm and a positive, solutions‑focused approach to the role, enjoying the opportunity to make a real difference to the student experience. Comfortable working both independently and as part of a supportive team, you will bring:

• Strong organisational skills, a keen eye for detail and pride in delivering accurate, high‑quality work
• Experience in a university administrative environment, with an understanding of financial processes
• Excellent communication and interpersonal skills, and a friendly, approachable manner
• Experienced user of Microsoft Office
• Experience with content management systems
• High level of accuracy
• A professional, discreet approach, with a clear appreciation of the importance of confidentiality
• Educated to A level standard, NVQ level 3-4, or equivalent level of practical experience
• GCSEs (or equivalent) in English and Maths