"Administrative Assistant"

Administrative Assistant

Position: Administrative Assistant

Department: Academic Affairs

Campus: North Manchester, IN

Target Hire Date: October 2025

The Administrative Assistant to the Chief Academic Officer (CAO) is a key partner in advancing the work of Academic Affairs. Serving as the primary point of contact for the office, this role ensures smooth communication, efficient scheduling, and exceptional support for faculty, staff, students, and governance committees. From coordinating high-level meetings and academic events to managing day-to-day operations, you'll be the trusted resource who keeps the office running seamlessly while helping to create a welcoming and professional environment that supports the University's academic mission.

What You'll Do:

• Serve as the first point of contact for the Office of Academic Affairs, ensuring clear communication and outstanding customer service.
• Manage the CAO's complex calendar, scheduling meetings and coordinating logistics across two campuses.
• Arrange travel itineraries and compile necessary documents for meetings.
• Assist with financial oversight and budget tracking, including adjunct and overload payments.
• Prepare correspondence, academic calendars, and official communications.
• Coordinate major academic events such as the Student Research Symposium, Academic Excellence Banquet, commencement, and faculty receptions.
• Support academic governance committees, faculty promotion/tenure processes, and related documentation.
• Provide logistical support for meetings (e.g., catering, room reservations, IT needs, materials).
• Maintain office systems, records, and standard operating procedures.
• Collaborate across administrative units to support institutional projects and events.

What You'll Need:

• Strong commitment to fostering diversity and inclusion.
• Excellent communication and interpersonal skills, with the ability to interact at all organizational levels.
• Ability to handle sensitive and confidential information with discretion.
• Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
• Strong problem-solving and analytical skills.
• Proficiency with office technology and software.
• Professional demeanor with a collaborative, team-oriented approach.

Why Manchester University?

At Manchester, we:

Respect the infinite worth of every individual

Foster a campus culture rooted in integrity, compassion, and service

Support a healthy work-life balance with generous time off and flexible scheduling

Offer competitive salary and comprehensive benefits

Invest in faculty development and encourage scholarly engagement

For more information about the position, please review the job description attached to this posting.

To apply, please select the "Apply" button to begin the application process.

Manchester University is an equal opportunity employer, and we are committed to respecting the infinite worth of every individual. We encourage individuals of all backgrounds to apply.