Administrative Assistant - Office of Educator Preparation

Southeast Missouri State University

Salary: Depends on Qualifications

Job Type: Full-Time

Job Number: 202500241

Location: Cape Girardeau, MO

Department: College of Education, Health and Human Studies

Position Summary

Administrative Assistant

Office of Educator Preparation

College of Education, Health, & Human Studies

Full-Time

Primary Responsibilities:

• Provides administrative support to the Associate Dean for Educator Preparation and all educator preparation committees
• Prepares correspondence, including letters, memos, emails, and reports
• Transcribes meeting minutes for educator preparation committees in a timely fashion
• Organizes and maintains electronic and paper files for the Office of Educator Preparation
• Manages communications with content area liaisons, national accrediting bodies, state agencies, student organizations, and the students and faculty at large through a weekly newsletter
• Collaborate with the Associate Dean to hire an office graduate assistant
• Trains and supervises the graduate assistant in coordination with the Associate Dean
• Monitors and reconciles all unit budgets in collaboration with office personnel
• Maintains all Foundation accounts for Educator Preparation, including scholarships and donor accounts, in collaboration with the Dean and Associate Dean
• Maintains up-to-date knowledge of university budgetary rules and regulations
• Attends appropriate training sessions

Required Qualifications

• High School Diploma or GED
• Proficient knowledge of Work, Excel, PowerPoint, Outlook, and Google Products (Documents, Sheets, and Forms)
• Demonstrated complete administrative skills, including excellent interpersonal, verbal, and written communication skills
• Verified successful experience in monitoring budgets
• Ability to handle multiple tasks with frequent interruptions
• Evidence of strong organizational skills and attention to detail
• Evidence of ability to work independently and with minimal supervision, as well as in a team environment
• Demonstrate experience and understanding of customer service

Required Information & Deadline

Application Deadline: To ensure full consideration, application materials must be received by August 8, 2025. The position is available immediately and will remain open until filled.

To Apply: Submit the following items by clicking on the APPLY button at the top of the job announcement. Applications submitted without a cover letter/letter of interest and resume will be rejected.

• Letter of interest addressing all position qualifications
• Current resume
• Names and contact information of three professional references may be asked for later, if not previously submitted

Additional Information

About Southeast Missouri State University (SEMO): Founded in 1873 and accredited by the Higher Learning Commission, Southeast Missouri State University provides student-centered education and experiential learning with a foundation of liberal arts and sciences, embracing a tradition of access, exceptional teaching, and commitment to student success that significantly contributes to the development of the region and beyond. SEMO values access to high-quality, affordable education with a broadly representative student body, faculty, and staff that respects and celebrates a diverse learning community in a global society.

SEMO Fact Book

SEMO Strategic Action Plan

Southeast Missouri State University is committed to providing equal employment opportunity and to the principles of affirmative action. In accordance with this commitment, and in compliance with the requirements of applicable laws, it is the policy of the University to provide equal opportunity for all applicants and employees in its employment practices, without regard to race, color, ethnicity, religion, national origin, sex, sexual orientation, gender identity, age, genetic information, disability, or protected veteran status. The University believes that a diverse University community advances the academic purposes of the University and enhances the working and learning environment.