Administrative Assistant (Open Rank: (II-III)
Administrative Assistant (Open Rank: (II-III)
University of Colorado Anschutz Medical Campus
Department: Otolaryngology - Head & Neck Surgery
Position #: 00764908 - Requisition #: 39907
Job Summary:
The Department of Otolaryngology - Head & Neck Surgery has an opening for a full-time University Staff (unclassified) Administrative Assistant position.
Positions in this level provide general clerical support to the office and academic operations of a department. Work includes, but is not limited to, administrative support to faculty, credentialing, travel coordination, ordering supplies, procurement functions, and other administrative tasks to support the unit's work.
Key Responsibilities:
Professional Administrative Support (40%):
- Manage complex faculty schedules/calendars as needed to include clinical activities and administrative responsibilities.
- Maintain faculty CV's, various web-based profiles, and promotional portfolios.
Travel Arrangements (40%):
- Coordinate travel logistics and expenditures for faculty and visitors; establish reasonable travel budgets and plans in accordance with University policies and procedures.
Office Purchasing/Procurement (10%):
- Create expense reports to reconcile charges on procurement cards and submit reimbursement requests through University and CU Medicine Concur.
- Route med-legal/consulting contracts for faculty; Process med-legal billings
Other Miscellaneous Duties (10%):
- Provide back-up support for other office personnel and participate in shared duties of support staff.
- Perform additional duties, assigned or unassigned, as required by the nature and scope of the position and in accordance with University of Colorado policies.
Work Location:
Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus and as additional as required for in-person meetings and events.
Why Join Us:
The Department of Otolaryngology - Head & Neck Surgery provides a full-spectrum of clinical care for pediatric and adult populations from general to highly subspecialized services, spanning from Colorado Springs to Metro Denver and the surrounding region. Our world-class faculty, state-of-the-art facilities, innovative research programs, and collegial, supportive culture provide an exceptional training environment for medical students, residents, fellows, visiting scholars, pre- and post-doctoral students, speech language pathologists, and audiology graduate students.
Qualifications:
Minimum Qualifications:
(Administrative Assistant II):
- Two years of administrative assistant experience.
(Administrative Assistant III):
- Three years of administrative assistant experience.
Applicants must meet minimum qualifications at the time of hire. A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.
Preferred Qualifications:
- Experience providing support to faculty, staff, and students within a higher education and/or medical environment.
- Experience with University of Colorado systems including Concur, COR360, and CU Marketplace.
- Experience creating expense reports to reconcile charges on procurement cards and submitting reimbursement requests.
- Experience with Qgenda or other schedule management software
- Experience in scheduling, arranging travel.
- Experience using cloud-based applications such as Microsoft OneDrive and Smartsheets, and collaboration tools such as Microsoft Teams.
Knowledge, Skills and Abilities:
- Ability to communicate effectively, both in writing and orally.
- Outstanding customer service skills.
- Ability to work independently, to multitask, and to meet deadlines.
- Strong organizational skills with attention to details and accuracy.
- High level of proficiency in Microsoft Office, including Outlook, Word, and PowerPoint.
- Ability to exercise critical judgment and considerable initiative.
- Demonstrated commitment to support efforts to advance diversity and inclusion.
Conditions of Employment:
Must be willing and able to
- Lift/push/pull up to 20 lbs.
- Occasional evening and/or weekend hours.
Anticipated Pay Range:
- Administrative Assistant II: $40,251 - $46,694
- Administrative Assistant III: $51,365 - $59,582
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