Administrative Assistant

Job Description Summary

Established in 1809, Miami University is consistently ranked among the top 50 national public universities by U.S. News & World Report for providing students with an Ivy League-quality education at a public school price. Located in the quintessential college town of Oxford, Ohio—with regional campuses in Hamilton and Middletown, a learning center in West Chester, and a European study center in Luxembourg—Miami serves more than 21,600 undergraduates across 120 areas of study, and more than 2,500 graduate students through 70 master’s and doctoral degree programs.

Miami University’s Communications and Marketing department has been charged with building and maintaining the university’s brand on a local, regional, and national stage. This dynamic and award-winning team is comprised of nearly 70 marketing and communications professionals and is looking to hire an administrative assistant.

The administrative assistant will perform a variety of complex administrative tasks involving some discretion and requiring moderate amounts of independent judgment related to the oversight of the daily operations of University Communications and Marketing.

Duties/Physical Demands:

• Monitors and reviews operations of University Communications and Marketing; ensures smooth work flow; ensures work product meets professional standards. Serves as informational resource to staff; investigates and resolves problems or difficulties related to area of expertise. Assists University staff, faculty, and students; answers inquiries and provides information. May oversee staff; assists in the enforcement of policies and procedures; establishes schedules and reviews performance. Gathers and analyzes statistical information regarding University Communications and Marketing programs and activities; produces reports. May assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments; may maintain inventory of supplies.

Minimum Qualifications:

Requires nine months of coursework or training beyond high school in Business Administration and three years of related experience, or an equivalent combination of education and expertise.

Required Knowledge, Skills, and Abilities:

• Knowledge of unit's operations, policies, and procedures
• Supervisory skills
• Knowledge of computer and office applications
• Research skills

Special Instructions to Applicants:

All applicants must submit a resume and cover letter.