Administrative Assistant - Part Time

Job Summary

This position is responsible for providing administrative support for the Plant Operations department. This position is 19 hours per week.

Priority consideration will be afforded to those applicants who submit a completed application by the end of business day Friday May 22, 2026. The position will remain open until filled.

A complete application must include:

• Cover letter
• Resume
• List of three professional references: please include full name, job title, organization, phone number and email address, a brief description of relationship with reference. Include current and or past employer.

Minimum hourly rate $15.67

Responsibilities

Processes department purchases - 50%

• Requests and processes information to create purchase requisitions
• Processes payment requests
• Prepares invoices for approval and sends to accounts payable
• Enters E-Pro requisitions
• Receives delivered items in Peoplesoft

Performs customer service functions - 30%

• Answer telephone calls and greet visitors
• Provides information and assistance to callers and visitors
• Communicates emergency calls to Plant Operations personnel
• Issues, records and tracks contractor key sets
• Coordinates Event Management needs with Plant Operations personnel

Assist in managing vehicle fleet and fuel system - 10%

• Receives gas receipts and reconciles with monthly invoice
• Prepares monthly fuel invoice for payment

Performs related duties - 10%

• Maintains custodial supply spreadsheets
• Enters department purchase card purchases in expenditures spreadsheet
• Unlocks door for deliveries during absence of Mail room personnel
• Maintains department files

Required Qualifications

Educational Requirements

• Associates degree in a course of study related to the occupational field or equivalent related experience

Required Experience

• One year of related experience

Preferred Qualifications

Additional Preferred Qualifications

• Familiarity with Microsoft Office 365, Word, Excel, TEAMS and Dynamic Forms
• Familiarity with higher education

Knowledge, Skills, & Abilities

KNOWLEDGE

• Knowledge of modern office practices and software applications
• Knowledge of college and departmental policies and procedures
• Knowledge of facilities administration, purchasing, and record-keeping procedures

SKILLS

• Skill in organizing, prioritizing, and coordinating multiple tasks and projects
• Skill in maintaining accurate records and preparing reports. Skill in using office technology and software, including spreadsheets and work-order systems
• Skill in oral and written communication
• Skill in establishing and maintaining effective working relationships with vendors, staff, and administration

Other Information

This is not a supervisory position. This position does not have any financial responsibilities. This position will not be required to drive. This role is considered a position of trust. This position does not require a purchasing card (P-Card).