"Administrative Assistant"

Job Details

"Greater happens HERE

Title: Administrative Assistant

State Role Title: Admin and Office Spec II

Hiring Range: up to $45,000.00

Pay Band: 1

Agency: Virginia State University

Location: Virginia State University

Agency Website: www.VSU.edu

Recruitment Type: General Public - G

Job Duties

The Administrative Assistant for the Academic Center for Excellence and Enrollment management provides essential administrative, operational, and customer‑service. This position serves as a primary point of contact for students, staff, faculty, and campus partners, ensuring smooth daily operations and fostering a welcoming, student‑focused environment.

Job Duties include:

• Perform all clerical tasks and duties to insure the efficacy of operation of the Academic Center for Excellence and Enrollment Management units.
• Provides communication and front-line support by serving as the primary point of contact for students, faculty, and visitors, ensuring inquiries are addressed professionally and in a timely manner.
• Responsible for budget and financial administration, including monitoring budgets, processing financial transactions, and reconciling accounts in accordance with university policies.
• Maintains and updates institutional data systems to ensure accurate reporting and effective administrative support.
• Supervise work study students and manage all scheduling activities of student workers.

Minimum Qualifications

MINIMUM QUALIFICATION REQUIRED FOR ENTRY:

• Extensive experience managing a university office and supervising student workers (Peer Tutors and Technology Assistants).
• Experience with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong written and oral communication skills.
• Strong organizational skills.
• Ability to manage multiple tasks, prioritize and meet deadlines.
• Ability to maintain confidentiality, especially regarding student records.
• Ability to interact effectively with students, faculty, staff, and visitors.
• Experience managing records, scheduling, and general office operations.

Additional Considerations

PREFERRED QUALIFICATIONS:

• Associate's degree, preferred.
• Previous administrative or clerical experience, preferably in higher education or student-services environment.
• Ability to manage budgets, travel arrangements, office supply inventories, and general office functions.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

You must include:

• A cover letter
• A current resume/C.V.

Virginia State University is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. VSU encourages and invites minorities, women, individuals with disabilities, and veterans to apply.

AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

HOW TO APPLY: Virginia State University only accepts applications for this position through the on-line state Recruitment Management System (PageUp). Faxed, e-mailed, and mailed applications and/or attachments will not be accepted. The application must be detailed and fully completed. All employment and periods of unemployment (if applicable) must be listed within the application; either on an attached resume, or manually listed in the “Relevant Work History” section. Each application is reviewed for documentation that shows the applicant meets the minimum and preferred qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide descriptive information. Submitting an incomplete state application, or a state application lacking in detail, may result in your non-selection. This website will provide a confirmation of receipt when the application is submitted for consideration.

Applications will be accepted until the position is filled. Interested persons must attach a cover letter and a current resume/c.v to the online application. Official transcripts will be required at the time of employment.

The selected candidate will be subject to an extensive and complete background check, which may include fingerprinting. The candidate may be required to complete a Statement of Economic Interest as a condition of employment, if applicable.

Employment-based visa sponsorship at Virginia State University (VSU) is not guaranteed and will be evaluated carefully on a case-by-case basis. Federal law does not require employers to provide immigration sponsorship, and VSU is not obligated to offer it. Employment at VSU does not permit an individual to work in the United States unless the appropriate employment authorization has been obtained and verified in accordance with federal immigration compliance requirements.

Commonwealth’s Alternative Hiring Process: In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800-552-5019.

Contact Information

Name: Dominique M. Fisher

Phone: 804-524-5075

Email: dfisher@vsu.edu