Provide general administrative support to a department(s) (e.g.
meeting minutes; scheduling meetings; accreditation related
activities; midterms/finals/comprehensive practical exams;
reserving rooms; preparing and composing letters, reports, lists,
and other correspondence; and greeting visitors).
Assist with course scheduling process for a department(s).
Gather and organize course syllabi from faculty within a
department(s) each semester/term.
Support tracking of enrolled students within a degree program,
assignment of advisors, cohort lists, etc.
Assist with academic status review process, notification
letters, dean’s list, and departmental awards.
Collaborate on annual updates of undergraduate and graduate
catalog pages.
Support updating relevant website pages and social media (as
applicable).
Support academic events including recruitment and orientation
events (e.g., collaborate with Conference and Event Services,
scheduling, processing payments, etc).
Assist with the faculty/staff search and hiring process
including preparing the itinerary, arranging travel and lodging
details, scheduling room, coordinating with relevant offices,
etc.
Maintain designated spaces and equipment and report needed
repairs to facilities.
Order supplies and equipment following school and college
processes.
Support budget management (e.g., travel, procurements, expense
reconciliation).
Hire, train, and supervise student workers.
Attend meetings as required including departmental,
school-wide, all-college, and all-staff meetings.
Perform duties and interact with others consistent with Ithaca
College expectations of creating an environment supportive of
diversity, equity, inclusion, and belonging.
Other duties as assigned.
School and College-Wide Responsibilities
- Provide collaborative administrative support for committees and
the dean’s office as assigned.
- Support preparation for and implementation of admissions event
or other recruitment programming. This may include weekend
duties.
- Support preparation for and implementation of community
partnership events. This may include travel to an off-campus
location.
- Support preparation for and implementation of school-wide or
college events, guest speakers, ceremonies, or other activities as
needed. This may include evening or weekend duties.
Qualifications
Associates degree and a minimum of 2 years office experience or the
equivalent combination of education and experience; excellent
attention to detail; strong organizational, interpersonal, verbal,
and written communication skills; previous experience maintaining
departmental budgets and expenditures; basic record keeping skills;
ability to prioritize projects, handle multiple tasks and meet
deadlines; in-depth knowledge of various word processing,
spreadsheet and database software applications are required.
Previous experience working within an educational setting is
preferred.
Work Environment
The work location will be on the downtown Ithaca Commons in our
Physician Assistant Rothschild Building (parking is not provided
but is accessible by the TCAT bus system).
Most of the work of the incumbent is carried out within a generally
accessible, safe, indoor environment. The incumbent will be
required to use a personal computer and associated equipment as
well as other office equipment used in the day-to-day operations.
The incumbent may need to deliver various materials on campus, or
participate in off-campus events, requiring the ability to walk or
drive or make other travel arrangements. Evening or weekend work
may be requested.
This position is 37.5 hours per week, 52 weeks per year.
Application Instructions:
Interested applicants must apply online and attach a resume, cover
letter, and list of three professional references. Questions about
online applications should be directed to the Office of Human
Resources at (607) 274-8000 or humanresources@ithaca.edu.
Ithaca College is committed to building a diverse academic
community and encourages members of underrepresented groups to
apply. Experience that contributes to the diversity of the college
is appreciated.
Visa sponsorship is not provided for this position.
Hiring Range:
$18.50 to $19.65 per hour, commensurate with qualifications and
experience.
We pride ourselves on providing our benefit-eligible employees with
comprehensive benefits, including:
• Healthcare including vision and dental
• Generous Paid Time Off Policies
• 403B Retirement Savings Plan with Matching Employer
Contribution
• EAP
• Flexible Work Plans
• Educational Benefits
• Career-Enhancing Trainings
• For an overview of our benefit offerings, please visit
https://www.ithaca.edu/human-resources/employee-benefits-wellness
In an effort to promote campus safety and the security of College
resources, Ithaca College will, consistent with the requirements of
the law and prudent practices, conduct criminal background
investigations per College policy. This position is subject to a
criminal background check. All offers of employment are contingent
upon review of the criminal background check.
About Us
At Ithaca College, a comprehensive residential campus community of
approximately 5,000 students, we strive to be at the forefront of
the higher education landscape. We offer a distinct integrative
learning experience that makes students ready for the personal,
professional, and global challenges of our age.
We seek candidates who embrace integrative learning and want to be
a part of this exciting time in Ithaca College history. We
encourage creative collaboration and innovation in our faculty and
staff, providing support and resources for them to grow in their
fields and lead students to their own innovative ideas and
achievements.
We welcome different ways of thinking and look for candidates with
unique points of view and life experiences. We are inclusive of
individuals with a wide range of cultural, personal, and
professional backgrounds, talents, and skills. Our campus is a
vibrant and rewarding community where diverse minds can learn,
succeed, and excel.
When reviewing candidates, we are looking for indicators of a
number of core competencies. Prospective candidates must be
adaptable, collaborative, inclusive, respectful, responsive,
results driven, and sustainable. They must communicate effectively,
demonstrate leadership, exhibit professional integrity and ethics,
take initiative, value personal and professional development, and
show that they will engage in the college.
Nestled in the heart of New York State’s scenic Finger Lakes
region, Ithaca College sits atop South Hill overlooking picturesque
Cayuga Lake and is just minutes away from the city center.
Combining small town warmth and charm with the vibrancy of a
college community, the thriving and culturally diverse city of
Ithaca has been rated by Kiplinger’s as one of the top 10 places to
live in the United States.
If you need reasonable accommodation for any part of the
application and hiring process, please contact our ADA Coordinator,
Linda Koenig, at lkoenig@ithaca.edu or 607-274-7761. We ask that
requests for accommodations be made as soon as possible.
To learn more about Ithaca College, visit us at
http://ithaca.edu 
