"Administrative Assistant"

Administrative Assistant

R00032305
Poughkeepsie, NY

Department
Admissions

Job Family
Staff - Union

Vassar College is deeply committed to providing equal employment opportunities to all applicants and employees by promoting an environment of transparency and respect for differences. We welcome applications from individuals of all backgrounds who meet the qualifications of a posting. If you need to request an accommodation to fully participate in the search process, please contact careers@vassar.edu.

Job Description

Schedule: M-F 8:30am-5pm, 42 weeks/year

Position Summary

The Administrative Assistant will provide administrative and operational support to the Office of Admission, particularly as related to application processing and data entry as well as customer service and fielding phone inquiries from prospective students, applicants, parents, administrators, and alumni. This is an on-campus, full-time, 42-week per year, CWA Union position.

Responsibilities

• Support reception/front desk interactions, answer phones and emails, respond to inquiries, greet and assist visitors, maintain office supplies; and make room reservations as needed.
• Communicate in multiple modes with department members, campus guests, prospective students and families, school counselors, vendors, on-campus offices, alums, volunteers, and/or other off-campus partners to complete departmental tasks.
• Responsible for data entry, electronic file maintenance, and running standard reports. Import application materials from third-party sources and enter event registration information into the Admission Office's CRM and other platforms. Perform routine audits to maintain accurate records.
• Prepare letters, reports, and other documents using Microsoft Office and Google Suite tools.
• Enter event registration information into the Admission Office's CRM.
• Maintain documentation of admission processes.

Required knowledge, skills and abilities:

• A minimum of two years of administrative support experience or other work experience.
• Strong computer skills including proficiency with Google Suite, Microsoft Word Office suite and ability to learn additional technical systems.
• Strong written and verbal communication skills.
• Ability to sit or stand for extended periods of time.
• Must exercise discretion and maintain confidentiality.
• Requires the ability to interact effectively with a diverse community of faculty, students, staff, and visitors.
• Strong organizational skills and attention to detail.
• Work on one to two Saturday mornings in the fall and in the spring when the office is open is expected.

Preferred knowledge, skills and abilities:

• Four years of administrative support experience.
• Experience working with software systems including finance and accounting systems, payroll, student information systems, or customer relationship management systems.

Compensation $18.51 hourly

To apply, visit https://vassar.wd1.myworkdayjobs.com/en-US/Vassar-External/job/Poughkeepsie-NY/Administrative-Assistant_R00032305-1.