Administrative Assistant

Department Information

Indiana University East, a regional campus of Indiana University (IU), offers residents of eastern Indiana, western Ohio, and beyond a broad range of bachelor's degrees and selected master's degrees and certificates through its traditional main campus in Richmond, off-campus sites, and online program options.

Indiana University East values a variety of backgrounds, experiences, and intellectual perspectives among its faculty, staff, and students. The campus is dedicated to being a strong partner in enhancing the educational, cultural, and economic development of the region it serves through community and civic engagement. Learn more about IU East.

Job Summary

Department - Specific Responsibilities

• Assists with data reporting of Enrollment Services.
• Creates agendas and maintain minutes for departmental meetings.
• Creates, develops, and manages purchase order requests.
• Manages travel.
• Arrange travel- conferences, meetings, hotels, etc.
• Mileage reports- reconciles mileage.
• Reconciles billing and manages expenses on behalf of Enrollment Services.
• Credit card management for all departments.
• Assists with budget management for departments within Enrollment Services.
• Assists with maintaining and updating website.
• Assists with approval of timesheets for non-exempt staff.
• Assists with approval of leave requests/PTO for reporting staff.
• Assists with college events as needed.
• Other duties as assigned/requested by direct supervisor.

General Responsibilities

• Provides administrative support to a department or group of professionals, exercising confidentiality, tact and diplomacy.
• Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.; compiles data for expense and statistical reports.
• Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.
• Schedules and confirms appointments, meetings, and travel arrangements; tracks expenses.
• Participates in the development and implementation of administrative standards, policies and practices for the organization.
• May perform other duties related to maintaining an internal website and/or working with social media.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION Required

• High school diploma or equivalent (such as HSED or GED).

WORK EXPERIENCE Required

• 2 years of relevant experience.

SKILLS Required

• Excellent organizational skills.
• Demonstrates ability to maintain confidential information.
• Strong verbal communication and listening skills.
• Demonstrates excellent judgment and decision-making skills.
• Ability to simultaneously handle multiple priorities.
• Maintains composure under pressure.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

IU East Campus
Richmond, Indiana
This is an in-person position

Advertised Salary

$ 38,771 per year

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including: Comprehensive medical and dental insurance, Health savings account with generous IU contributions, Healthcare and dependent care flexible spending accounts, Basic group life insurance paid by IU, Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance, Base retirement plan with generous IU contributions, subject to vesting, Voluntary supplemental retirement plan options, Tuition subsidy for employees and family members taking IU courses, 10 paid holidays plus a paid winter break each year, Generous paid time off plans, Paid leave for new parents and IU-sponsored volunteer events, Employee assistance program (EAP). Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Intermediate
FLSA: Nonexempt
Job Function: General Administration
Job Family: Administrative Support