Administrative Assistant

Job Summary

The University of Utah College of Social Work is seeking a talented, energetic professional to provide support in a fast-paced, customer-focused, and professional environment. The position requires extensive in-person, phone, and email interaction with prospective and current students, faculty, and other University and College staff. Candidates must have strong communication and customer service skills; organization and project management skills; and effective collegial and team player skills—capable of handling multiple tasks, projects, and relationships at one time.

Responsibilities

• Provide excellent customer service to visitors, students, staff, faculty and the general public
• Coordinate travel for CSW faculty, staff and visitors to campus
• Use University travel resources to set up travel, book airfare, conference registrations, and process reimbursements
• Provide support for new centers within the college
• Handle incoming and outgoing telephone calls, mail, and email
• Schedule appointments, maintain schedules and calendars, coordinate meetings and conferences, schedule rooms, and order catering as applicable
• Collect data, maintain records and assist in preparing reports
• Provide backup support as the payroll reporter for the College of Social Work
• Coordinate and report on the completion of tasks in a clear and timely manner
• Organize, coordinate, set up, and attend program meetings and events
• Reconcile program activities, budgets, deposits, and purchase cards
• Assist with college gift card purchasing process
• Provide back-up administrative support to the front office
• Other duties as assigned

Work Conditions

Nearly continuously: office environment. Work Environment and Level of Frequency typically required: Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required: Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead.

Minimum Qualifications

Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• Knowledge of University administration and procedures
• Experience with Microsoft Suite, PeopleSoft, PeopleAdmin, CIS, and Concur preferred

Special Instructions

Requisition Number: PRN42939B. Full Time or Part Time: Full Time. Work Schedule Summary:. Department: 00172 - College of Social Work-Dean. Location: Campus. Pay Rate Range: $20.00 - $23.00. Close Date: 11/26/2025. Open Until Filled: To apply, visit https://utah.peopleadmin.com/postings/187968.