Administrative Assistant, School of Nursing

Job Summary

Performs administrative, clerical and office support responsibilities. Supports assigned leaders, departments and/or units.

Responsibilities

KEY RESPONSIBILITIES:

1. Performs standard administrative duties in support of the assigned department, division, unit and/or location
2. Serves as an administrative resource for all faculty, staff and guests visiting assigned department, division, unit and/or location and provides assistance as needed
3. Creates, prepares and proofreads emails, memos, correspondence, reports, and other documents or communications as requested
4. Responsible for answering office phone providing information and/or transferring/redirecting calls to the appropriate contact
5. Assists with coordinating and scheduling departmental meetings and events, as directed;secures space, equipment, food, and assists with the event as needed
6. Manages all incoming and outgoing mail including UPS, FedEx and DHL domestic and international shipping needs for the office
7. Monitors and assesses office equipment, stationery and supply needs and orders items as needed, including seeking proper authorization for items requiring prior approval
8. Assists with records management including filing, correspondence, analyzing data, tracking and archiving files
9. May maintain department purchasing card (PCard), cash and/or credit card**

Required Qualifications

Educational Requirements

High School diploma or equivalent

Required Experience

One (1) year of related administrative, office or clerical experience

Preferred Qualifications

Additional Preferred Qualifications

Experience providing administrative support for large teams
Previous experience in higher education

Preferred Educational Qualifications

An undergraduate or advanced degree from an accredited institution of higher education in a related field

Proposed Salary

The salary range for this position is $19.60 to $21.25 per hour. Offers are based on relevant experience.
Comprehensive benefits include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and more!

Knowledge, Skills, & Abilities

ABILITIES

Able to utilize standard office equipment and multi-line telephone system
Able to deal with multiple tasks or projects at one time meeting assigned deadlines

SKILLS

Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite)
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette

Other Information

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Background Check

Standard Enhanced

Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.

All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.