"Administrative Assistant Sr"

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

The Administrative Assistant Senior in the Department of Oral and Maxillofacial Surgery provides essential administrative and project support to faculty, leadership, residents, and staff. This senior-level role requires advanced proactive administrative expertise, including the ability to anticipate needs and apply an investigative mindset. The Administrative Assistant Senior manages complex demands, effectively balancing competing priorities with sound judgment and discretion. This position is vital to the section’s operations and fosters a professional, service-oriented environment through strong collaboration both internally and externally.

Under FLSA, incumbents in this position are nonexempt.

• Manage complex calendars, coordinating schedules for faculty and department leadership.
• Assist with faculty credentialing, reappointments, promotions, and compliance-related documentation.
• Draft, edit, and distribute professional correspondence, departmental communications, and official memos.
• Coordinate logistics for departmental events.
• Facilitate faculty registration for continuing education and manage membership dues.
• Coordinate and prepare domestic and international travel arrangements in compliance with policies.
• Process reimbursements, reconcile PCard transactions, and manage invoices ensuring adherence to financial regulations.
• Oversee ordering and inventory management of office and clinical supplies, including scrubs and lab coats.
• Foster a professional, respectful work environment and provide exceptional customer service; perform additional duties as assigned.

A minimum of 4 years of related experience.

Exceptional organizational skills and attention to detail.

Ability to prioritize tasks while handling multiple responsibilities and changing priorities.

Excellent written and verbal communication.

Proficiency in relevant software platforms (Microsoft Office Suite, Zoom).

Strong interpersonal skills and commitment to excellent customer service.

High level of problem solving and critical thinking. Analyzing complex information requests and determining complex trends.

Comprehensive knowledge of organization's policies and practices.

Previous experience working in an academic medical institution or similar setting.

Proficiency in Emburse, MPathways, Canvas, OPS.

Associates degree or equivalent combination of education and experience.

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

The University of Michigan is an equal employment opportunity employer.