Administrative Assistant, Student Disability Services

Administrative Assistant, Student Disability Services

Job ID: 296358
Location: Kennesaw, Georgia
Full/Part Time: Full Time
Regular/Temporary: Regular

Department Specific Tasks and Responsibilities

1. Serves as the first point of contact for the department
2. Hires, trains and supervises student workers
3. Manages Student Disability Services resource email account. Responding and/or route emails to appropriate staff
4. Assists with the administration and proctoring of exams
5. Assists with SDS outreach programming and campus-wide events
6. Provides support for other divisional priorities and initiatives beyond the scope of department, as requested

Department Specific Knowledge, Skills, and Abilities

• Ability to recognize and protect confidential information and exercise judgment, tact, and diplomacy in handling sensitive information and situations
• Ability to successfully interact with a community comprised of individuals/groups from an array of backgrounds, experiences, and communication styles
• Ability to work as a contributing member in a team-oriented environment, successfully interacting with internal and external colleagues and partners.
• Understanding of the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act

Job Summary

Performs administrative, clerical and office support responsibilities. Supports assigned leaders, departments and/or units.

Key Responsibilities

1. Performs standard administrative duties in support of the assigned department, division, unit and/or location
2. Serves as an administrative resource for all faculty, staff and guests visiting assigned department, division, unit and/or location and provides assistance as needed
3. Creates, prepares and proofreads emails, memos, correspondence, reports, and other documents or communications as requested
4. Responsible for answering office phone providing information and/or transferring/redirecting calls to the appropriate contact
5. Assists with coordinating and scheduling departmental meetings and events, as directed; secures space, equipment, food, and assists with the event as needed
6. Manages all incoming and outgoing mail including UPS, FedEx and DHL domestic and international shipping needs for the office
7. Monitors and assesses office equipment, stationery and supply needs and orders items as needed, including seeking proper authorization for items requiring prior approval
8. Assists with records management including filing, correspondence, analyzing data, tracking and archiving files
9. May maintain department purchasing card (PCard), cash and/or credit card**

Required Qualifications

Educational Requirements
High School diploma or equivalent

Required Experience
One (1) year of related administrative, office or clerical experience

Preferred Qualifications

Additional Preferred Qualifications
Experience providing administrative support for large teams
Previous experience in higher education

Preferred Educational Qualifications
An undergraduate or advanced degree from an accredited institution of higher education in a related field

Proposed Salary

The budgeted salary range for this position is $16.13 to $17.50 per hour. Offers are based on relevant experience.
Comprehensive benefits include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and more!
Visit- https://hr.kennesaw.edu/benefits/index.php

Knowledge, Skills, & Abilities

ABILITIES
Able to utilize standard office equipment and multi-line telephone system
Able to deal with multiple tasks or projects at one time meeting assigned deadlines

SKILLS
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite)
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette

Location
(Primary Location for Job Responsibilities) Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.
Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.