Job Details
Administrative Assistant
Type: Full Time
Contact Name: Talladega College Office of Human Resources
Contact Email: [contact details available in the full listing]
POSITION SUMMARY
The Eunice Walker Johnson School of Education and Social Sciences invite applications for a full-time Administrative Assistant to provide high-level executive, operational, and academic support to the Office of the Dean. The successful candidate will serve as a confidential assistant to the Dean and to the chairs, directors, and coordinators of the School’s academic programs. This is a mission-critical role that supports faculty operations, student services, fiscal processing, and accreditation…
activities within a dynamic liberal arts environment.
ESSENTIAL RESPONSIBILITIES
Executive & Administrative Support
- Serve as the confidential assistant to the Dean and to the School’s chairs, directors, and coordinators.
- Manage the Dean’s calendar, correspondence, and meeting logistics, including scheduling, agendas, and follow-up communications.
- Prepare minutes for meetings convened by the Dean; archive and distribute minutes to faculty and stakeholders as appropriate.
- Draft, format, and proofread letters, memoranda, reports, and presentations on behalf of the Office of the Dean.
- Maintain the strictest confidentiality regarding faculty, staff, and student information at all times.
Office Operations & Communication
- Greet faculty, students, and visitors professionally and respond to telephone and email inquiries in a timely manner.
- Collect, sort, and distribute departmental mail.
- Maintain organized electronic and paper filing systems, including secure storage of sensitive records.
- Inventory and order office supplies; submit work orders to Facilities to ensure a safe and functional work environment.
- Supervise and coordinate the work of assigned work-study students.
Academic & Student Support
- Support pre-registration and registration activities for the School’s programs.
- Assist with the preparation and distribution of academic materials, including syllabi, advising documents, and student tracking forms.
- Provide front-line support to students with general inquiries and refer specialized concerns to appropriate faculty or administrators.
- Support faculty in coordinating field experience, clinical placement, and internship documentation.
Fiscal & Procurement Support
- Process requisitions, purchase orders, travel authorizations, and reimbursement requests through Jenzabar.
- Maintain accurate records of grant disbursements, expenditures, and accountability documentation.
- Verify and submit work-study and student worker payroll hours within institutional deadlines.
Accreditation, Assessment & Records
- Provide administrative support for institutional and programmatic accreditation cycles, including CAEP, CSWE, NAEYC, SACSCOC, and other applicable bodies.
- Assist with the organization, indexing, and archiving assessment evidence, faculty credentials, and program documentation.
- Support the preparation of reports, including weekly direct reports, annual assessment reports, and Title III documentation.
General
- Adhere to all Talladega College policies and procedures.
- Demonstrate punctuality and consistent attention to institutional deadlines.
- Perform other duties as assigned by the Dean or designee.
REQUIRED QUALIFICATIONS
- High school diploma or equivalent.
- Minimum of one (1) year of progressively responsible administrative or office experience.
- Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent written and verbal communication skills, including the ability to draft professional correspondence.
- Strong interpersonal skills, professionalism, integrity, and a demonstrated commitment to confidentiality.
- Ability to manage multiple priorities, meet deadlines, and work effectively under pressure.
- Strong organizational skills and attention to detail.
PREFERRED QUALIFICATIONS
- Bachelor’s degree from an accredited institution.
- Prior administrative experience in higher education.
- Working knowledge of Jenzabar or a comparable student information system.
- Experience supporting accreditation, assessment, or compliance processes.
- Experience preparing spreadsheets, reports, and data summaries in Microsoft Excel.
APPLICATION PROCESS
Qualified applicants should submit a complete application package to splayer@talladega.edu. Incomplete applications will not be considered.
Required application materials:
- Cover letter addressed to the Search Committee
- Current resume or curriculum vitae
- Completed Talladega College Employment Application
- Three (3) professional references with current contact information
- Unofficial transcripts (official transcripts required upon offer of employment)
TALLADEGA COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER
