"Administrative Assistant - Tampa"

Job Description

The Administrative Assistant reports daily to the Tampa Site Coordinator/Executive Administrative Assistant and works with the Assistant Dean or Chair - Tampa, Nursing Program Directors and Faculty of Nursing. Responsible for general office duties, general incoming and outgoing contact associated with the School of Nursing, including in person, e-mail and telephone inquiries, maintaining records, working with students, working with faculty, and assisting the Office of Academic Affairs and others as needed.

Required Qualifications

*High school diploma; and *two years of office experience and/or some formal clerical training.

Preferred Qualifications

Two years of college.

Job Duties

• Promote the mission of Lincoln Memorial University to all faculty, staff, students and to the community at large;
• promote effective working relationships among faculty, staff and students;
• participate on University committees;
• assist the Dean of Nursing, the Program Directors, and the Nursing Faculty in carrying out work as appointed;
• assist the Dean and others with maintaining effective office organizational and management procedures in accordance with University policies;
• maintain records, reports, and other documents that support SACS Criteria for Accreditation and standards and guidelines for individual program approval/accreditation;
• store and maintain student files in an appropriate and confidential manner;
• perform duties as necessary to manage a successful nursing pinning ceremony each spring;
• promote effective fiscal management;
• maintain accurate and accountable records;
• establish and maintain program and department documents;
• coordinate annual inventory reports for departments;
• perform general office duties of word processing, filing, scheduling appointments, processing expense reports and other forms as necessary;
• collecting data for files, duplication, distribution of mail, maintaining adequate inventory of supplies and assisting in completion of required institutional and program budgeting, assessment and strategic planning reports necessary for the operation and advancement of the University;
• knowledge & compliance with ADA, FERPA, and HIPAA;
• complete required institutional, program accreditation and other reports necessary for the advancement of University programs, both on campus and at extended campus sites; and
• perform other duties as assigned.