"Administrative Assistant to the President"

Administrative Assistant to the President

Company: Shelton State Community College

Job Location:

Category: Administrative Assistants

Type: Full-Time

This position is responsible for coordinating the daily operations of the Office of the President and performing a variety of administrative duties for and providing administrative support to the President. This position serves as a liaison between the President and employees and the West Alabama community to coordinate and facilitate actions and activities related to the operation of the College.

SALARY SCHEDULE PLACEMENT: Range of $56,139 - $73,632, based upon the Alabama Community College System and Shelton State Community College Salary Schedule E1-1 to be determined by the applicant’s education and years of applicable experience.

Primary Job Duties and Responsibilities:

• Perform advanced administrative skills to include:
  • Handling confidential records and information and observe strict confidentiality at all times
  • Using standard office equipment such as a computer, fax, calculator, copier, etc.
  • Keyboarding, word processing, and file maintenance
  • Composing drafts of correspondence independently
  • Using recent editions of common application software such as Microsoft Office
  • Using the College’s database or other Windows-based data base programs
  • Creating and maintaining databases
  • Organizing and presenting information in tables, charts, spreadsheets, etc.
  • Proofreading drafts and correcting grammar, syntax, spelling, and punctuation on correspondence and documents
  • Organizing and maintaining office files and confidential files
  • Working well under pressure to meet deadlines
• Demonstrate effective oral and written communication skills to include:
  • Preparing accurate reports from varied types of information
  • Making oral presentations on job-related topics to small groups
• Understand and follow advanced written and verbal instructions including, but not limited to the following:
  • Assimilating knowledge of institutional policies and procedures
  • Following departmental guidelines and procedures

Secondary Job Duties and Responsibilities:

• Schedule appointments and maintain calendar for the President
• Receive calls and visitors in accordance with office policy
• Screen and processes incoming correspondence
• Act as a liaison between the President and employees, students, parents, and community
• Maintain effective working relations with the College community
• Type correspondence, reports, and other information
• Assist with and prepare attendance reports for personnel who report to the President
• Disseminate materials and information to employees
• Maintain filing systems using standard records management procedures
• Handle contracts for personnel who reports to the President
• Assign and supervises the work of other clerical personnel/work study students assigned to the Office of the President
• Serve as record keeper for the President’s Cabinet and advisory meetings and maintains appropriate files as needed
• Coordinate arrangements for attendance at conferences and other travel for the President and/or other college personnel as needed
• Prepare final documents from rough draft or plain copy
• Accumulate and organizes pertinent data into functional form
• Demonstrate the highest standards of confidentiality, ethics, loyalty, honesty and integrity
• Demonstrate ability to work effectively with populations representing diverse backgrounds, life experiences and abilities

Other Job Duties and Responsibilities:

• Comply with policies of the Alabama Community College System and the College
• Serve on College committees
• Participate in professional development, compliance, and other training activities as required
• Perform other duties as assigned by supervisor

Minimum Required Qualifications:

• Associate degree from a regionally accredited institution
• Five (5) years of full-time administrative or secretarial experience providing administrative support to the senior executive level
• High level of technical proficiency in the collection, management, and use of electronic information
• Proficiency with Banner or equivalent educational database
• Advanced proficiency with Microsoft Office to include Outlook, Word, Excel, and PowerPoint
• Ability to work effectively with populations representing diverse backgrounds, life experiences, and abilities

Preferred Qualifications:

• Bachelor’s degree from a regionally accredited institution
• Work experience in a college environment