Manage the Vice President’s calendar, scheduling, and meeting
preparation, coordinating complex priorities, preparing agendas and
background materials, attending designated meetings to capture key
information as appropriate, and tracking key decisions,
commitments, and follow-up.
Coordinate executive and divisional communications, including
preparing routine correspondence, managing designated office email
accounts and communication channels, coordinating communications,
maintaining appropriate records, and supporting timely and
consistent information flow.
Support the preparation of executive and divisional reports,
presentations, briefings, and other materials by coordinating
information and data collection, organizing and synthesizing
content, and preparing materials for the Vice President’s review
and use.
Support the coordination and tracking of divisional and
institutional priorities and projects, maintaining appropriate
documentation, timelines, and follow-up and helping provide the
Vice President with clear administrative sightlines regarding
progress and upcoming deadlines.
Coordinate administrative support for executive, divisional,
and institutional activities, including Board and Cabinet-related
materials and follow-up, divisional leadership meetings, retreats,
searches, onboarding, and other key activities involving the Vice
President or division.
Support the effective daily operation of the Vice President’s
office, including coordination of front office services and the
selection, training, scheduling, supervision, and coordination of
student employees and other designated administrative support staff
assigned to the office. Serve as a primary administrative point of
contact and help ensure a professional, responsive, and welcoming
experience for students, families, faculty, staff, and other
constituents.
Provide administrative and system support for Student Life
processes managed through Maxient and other designated systems,
helping to ensure effective workflow, accurate documentation, and
appropriate coordination with responsible Student Life staff.
Provide administrative support for divisional budget and
financial processes, including maintaining and tracking financial
information, preparing routine reports and documentation, and
supporting the Vice President in monitoring divisional expenditures
and budget activity.
Maintain effective administrative systems and processes and
handle confidential and sensitive information with a high degree of
discretion, sound judgment, attention to detail, and appropriate
adherence to College policies. Perform other related duties as
appropriately assigned.
Required Knowledge, Skills and Abilities
Excellent service is critical to the success of any organization
that deals with customers. Strong customer service skills can build
retention and visibility as NC strives to distinguish itself from
its competitors. An individual in this position must possess the
proficiency, wherewithal and knowledge of principles and processes
for providing high-quality customer and personal services to both
internal and external customers of the College.
- Demonstrated ability to provide proactive administrative
support, anticipate needs, manage competing priorities, and work
effectively with minimal supervision.
- Excellent organizational and time-management skills, with the
ability to manage multiple activities, monitor progress, meet
deadlines, and maintain strong attention to detail.
- Excellent written and verbal communication skills and the
ability to draft, organize, synthesize, and professionally present
information for executive review and use.
- Strong interpersonal and customer-service skills and the
ability to interact professionally and sensitively with students,
families, faculty, staff, senior leaders, trustees, and external
constituents.
- Demonstrated judgment and discretion in handling confidential
and sensitive student, personnel, financial, and institutional
information.
- Ability to compile, organize, summarize, and report information
and data accurately, concisely, and in a professionally formatted
manner.
- Proficiency with contemporary office technology, administrative
systems, and productivity tools, with the ability and willingness
to learn new systems and identify opportunities to improve
administrative processes.
- Ability to coordinate projects, meetings, communications, and
follow-up across multiple individuals and areas while maintaining
appropriate records and documentation.
- Ability to supervise, train, schedule, and provide direction
and feedback to student employees and coordinate other designated
administrative support staff assigned to the office.
- Ability to work collaboratively and effectively with
individuals from a wide variety of backgrounds and contribute to a
professional, welcoming, and service-oriented environment.
Distinguishing Characteristics
The Administrative Assistant serves as a trusted administrative
partner to the Vice President for Student Life and Dean of Students
and plays a central role in ensuring the effective organization and
coordination of the Vice President’s office. The position requires
the ability to anticipate administrative needs, manage competing
priorities, maintain appropriate follow-through, and support the
Vice President in staying prepared and informed.
The Administrative Assistant regularly handles confidential and
sensitive information and must exercise sound judgment and
discretion. The individual must be highly organized, attentive to
detail, comfortable working independently, and able to develop
effective systems that support calendar management, meeting
preparation, communication, project coordination, and divisional
operations.
Because the Vice President’s office frequently serves as a point of
connection for students, families, faculty, staff, senior leaders,
and other constituents, the Administrative Assistant must also
demonstrate excellent interpersonal skills and a service-oriented
approach.
Education/Training
Education/Training : Bachelor’s degree required. In lieu of
a degree, a minimum of five years of progressively responsible
executive-level administrative support experience may be
considered.
Experience
Experience: Three years of experience supporting a senior
executive in a fast-paced professional setting is preferred. Higher
education experience is preferred but not required. Demonstrated
experience managing complex schedules, projects, communications,
confidential information, and administrative processes with minimal
oversight is preferred.
Licenses or Certifications
Is This a Temporary Position?
No
Employment Conditions
An offer of employment is contingent upon successful completion of
the College’s background screening process.
Number of Vacancies
1
Posting Detail Information
EEO Statement
North Central College is an Equal Opportunity Employer committed to
increasing the diversity of our workforce. NCC provides reasonable
accommodation to applicants with disabilities where appropriate. If
you need reasonable accommodation for any part of the application
or hiring process, please notify the Office of Human Resources.
Determinations for reasonable accommodation will be made on a
case-by-case basis.
Close Date
Open Until Filled
Yes
Additional Information
The pay offered to the selected candidate will be determined based
on factors including (but not limited to) the candidate’s
experience, qualifications, and training.
North Central College provides a comprehensive benefits package,
which includes:
- All-inclusive medical, dental and vision group insurance
- Health and dependent care savings plans
- Employer-paid life, AD&D and disability group
insurance
- 403(b) retirement plan with employer contributions
- Employee assistance plan resources
- Tuition waiver for full-time employees, spouse and dependent
children
- Generous paid time off plans, including 3 weeks vacation to
start
- 15 paid holidays per year, including 5 days during NCC Winter
Break
- Free access to campus health center, fitness and athletic
facilities, and library
- Employee discount program
Posting Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you authorized to work in the US?
- * Will you now or in the future require sponsorship for work
authorization?
Applicant Documents
Required Documents
- Resume
- Cover Letter/Letter of Interest
Optional Documents
