The University of Arizona

Administrative Assistant

Closes: Dec 5, 2026

Salary: $18 – $23 per hour

Posting Number: req27196

Department: Eller Administration

Location: Tucson Campus

Address: Tucson, AZ USA

Position Highlights

Interested in supporting philanthropy and relationship-building efforts within a leading business school? Join the Eller College of Management as an Administrative Assistant and provide essential clerical and administrative support to the Eller development team under the direction of the Senior Director of Development.

In this role, you will work closely with a wide range of internal and external constituents, including college and University staff, faculty, students, alumni, and donors. As a member of the Philanthropy Alumni & Engagement Program (PAE), this position is jointly managed by the Eller College of Management and the University of Arizona Foundation, as specified in the Amended and Restated Development Services and Asset Management Agreement dated July 2, 2021.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

Administrative and Calendar Support

Maintains the Senior Director of Development's calendar; prioritizes and schedules meetings and prepares background materials as needed.

Schedules department staff meetings; takes, distributes, and maintains meeting notes.

Proofreads proposals.

Provides portfolio management assistance to the Senior Director of Development by keeping portfolio information organized and up to date.

Donor and Development Support

Serves as a first point of contact for donors, staff, and the public; provides professional and effective customer service in all interactions.
Serves as a contact point between Central PAE and the college or department regarding donor acknowledgment questions; provides information based on established guidelines and submits support requests as needed.
Uses the Blackbaud Constituent Relations Database (Lynx) to prepare gift acknowledgment letters and background materials.
Maintains a database of prospective proposal content and keeps information current based on updates from department liaisons; prepares draft donor giving menus and coordinates proposals using standard templates.
Tracks, updates, and maintains development stages for college donors in cultivation or solicitation.

Office Support

Orders and maintains office supplies for the Development and Alumni team.
Facilitates travel arrangements, including reservations, conference registrations, and related reimbursements.
Prepares expense and travel reimbursements and travel authorizations for development staff to submit to the PAE for processing and authorization.
Supports Eller College events, which may occur during evenings or weekends.

Knowledge, Skills, and Abilities (KSAs):

Self-motivated, focused, positive attitude, flexible, and proactive
Highly organized with strong attention to detail and high degree of flexibility
Ability to identify creative solutions that address time, budget, and quality
Ability to develop, organize, and implement office procedures and systems
Ability to deal with sensitive and confidential information with tact and discretion.
Ability to initiate and complete projects with minimal supervision
Proficiency in Microsoft Office and Excel
Ability to successfully manage multiple priorities in a deadline-driven environment
Ability to work well with teams across a variety of departments

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

High school diploma or high school diploma equivalency is required.
Minimum 3 years of relevant experience, or equivalent combination of education and work experience.

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $18.15 - $22.69

Compensation Type: hourly rate

Grade

4

Compensation Guidance

The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level

OC2

Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Chris Baker Senior Director, Development cbaker3@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Notice of Availability of the Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.

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About the employer

The University of Arizona

3.5 Star Employer Ranking

AcademicJobs.com is the premier platform to discover University of Arizona jobs, connecting talented professionals with exceptional career opportunities at one of the United States’ leading public research universities. The University of Arizona, located in Tucson, Arizona, is renowned for its innovative research and academic excellence, making University of Arizona uni jobs highly sought after by academics and professionals globally. University of Arizona careers offer a dynamic and collaborative environment for individuals to excel. University of Arizona university careers span a diverse range of disciplines, reflecting the university’s key areas of academic specialization, including astronomy, optical sciences, biosciences, environmental science, and social sciences. Employment University of Arizona includes roles such as professors, research fellows, postdoctoral scholars, and professional staff positions, catering to various expertise levels. For those pursuing University of Arizona jobs Tucson, the university’s vibrant campus provides a collaborative workplace in a sunny, culturally rich desert city. University of Arizona vacancies and job postings are showcased on AcademicJobs.com, where candidates can explore opportunities in teaching, groundbreaking research, and administrative roles. Jobs at University of Arizona cover fields like space exploration, public health, and sustainable agriculture, aligning with the university’s commitment to addressing global challenges through discovery and innovation. Each University of Arizona vacancy is an opportunity to contribute to impactful projects within a distinguished academic community. University of Arizona Employment Opportunities are extensive, with University of Arizona job Opportunities ranging from academic faculty to technical and operational roles. A University of Arizona Career offers the chance to join an institution that values intellectual curiosity, diversity, and societal impact. University of Arizona uni openings are regularly updated on AcademicJobs.com, ensuring access to the latest University of Arizona vacancies. Jobs at University of Arizona uni are ideal for those passionate about advancing knowledge and driving progress. University of Arizona job postings include positions in anthropology, engineering, and professional services such as IT and research administration. University of Arizona Employment through AcademicJobs.com connects talented individuals with University of Arizona Uni vacancies, providing a seamless pathway to join a world-leading university shaping the future.

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