Posting Details
Classification Title
Administrative Assistant
Classification Code
AA75
Pay Grade
GEN06
Internal Title
Administrative Assistant
Department
E. Craig Wall Sr. College of Business Administration
Position Type
PCLS - Slotted Classified
Full or Part Time
Full-Time
Basis
12 mo.
Hours per week
37.5 hours per week
Normal Work Schedule
Mon-Thurs 8:00am-5:00pm, Fri 8:00am-12:30pm
Job Details
Coastal Carolina University invites applications for the position of Administrative Assistant within the E. Craig Wall Sr. College of Business Administration.
The Administrative Assistant provides advanced administrative and operational support for assigned academic departments within the Wall College of Business. This position serves as a primary point of contact for faculty, students, staff, and external stakeholders while coordinating departmental operations, supporting instructional activities, maintaining records and documentation, and assisting with fiscal and administrative processes.
How to Apply
Interested candidates may apply online at https://jobs.coastal.edu/postings/122303. Applicants must submit a cover letter, resume, and contact information for three (3) professional references. Review of applications will begin immediately and continue until position is filled.
Required Qualifications
A high school diploma and work experience that is directly related to the area of employment. A bachelor’s degree may be substituted for the related work experience.
Preferred Qualifications
Previous administrative experience in a college, university, or K-12 educational setting.
Duties
Responsibilities include, but are not limited to:
- Coordinating and administering daily administrative operations for assigned academic departments.
- Maintaining departmental records and ensuring documentation is accurate, complete, and compliant with university policies and procedures.
- Supporting departmental fiscal activities, including procurement, travel processing, expenditure tracking, and related administrative functions.
- Assisting faculty with instructional and academic operations, including schedules, course-related documentation, and routine operational support.
- Planning and coordinating department meetings, advisory board meetings, committee activities, and special events.
- Preparing, distributing, and maintaining official meeting materials, records, and minutes.
- Providing functional oversight and guidance to student employees and graduate assistants.
- Serving as a resource for faculty, students, staff, and visitors by responding to inquiries and facilitating administrative processes.
- Performing other duties as assigned.
Administrative Assistant (AA75/61122447), full-time position with benefits. SC State Pay Grade: GEN06. Salary range: $37,200.00 (minimum) to $48,300.00 (midpoint). Normal work hours are Monday through Thursday, 8:00 a.m. to 5:00 p.m. and Friday, 8:00 a.m. to 12:30 p.m. Must be flexible to meet the special scheduling needs of the university.
Knowledge, Skills & Abilities
Command of Microsoft Office Suite (Word, Excel, SharePoint, Outlook) and the ability to learn and apply new technologies; knowledge of university policies, procedures, and administrative operations related to academic, fiscal, and program activities; ability to work effectively with students, faculty, staff, and the public while exercising discretion and good judgment in interpreting and applying departmental and program policies and procedures; ability to independently plan, organize, and coordinate multiple administrative processes and priorities across more than one department; ability to work independently in implementing administrative procedures with minimal supervision; ability to maintain accurate academic files and records with a high level of attention to detail; effective oral and written communication skills; strong time management skills and the ability to prioritize competing demands and meet deadlines; ability to coordinate and monitor departmental budgets, expenditures, and related financial processes; ability to exercise discretion and maintain confidentiality when handling sensitive information; and ability to analyze and resolve routine administrative and operational issues using established procedures.
Job Duties
- Administrative Operations & Coordination: Plans, coordinates, and administers administrative operations for assigned academic departments, including organizing workflows, maintaining official departmental records, and ensuring required documentation is accurate, complete, and compliant with university policies and procedures.
- Fiscal, Travel & Procurement Support: Coordinates and monitors departmental fiscal activities, including travel, procurement, and operating expenditures, by submitting faculty and student group travel and purchasing documentation, reviewing all documentation for accuracy and compliance, tracking expenditures, and applying applicable policies and procedures to resolve discrepancies.
- Instructional & Academic Support: Coordinates and supports faculty instructional and academic operations across assigned departments by maintaining schedules, course materials, and documentation, and by resolving routine operational issues related to instruction using established procedures.
- Meetings, Committees & Program Support: Plans and coordinates meetings and events of assigned departments and associated committees and advisory boards by scheduling meetings, preparing and distributing materials, recording official minutes, and maintaining records to support departmental operations and continuity.
- Functional Oversight of Student Employees: Provides guidance and functional oversight to student employees and graduate assistants by assigning tasks, monitoring workflow and performance, and reviewing completed work for accuracy and timeliness in accordance with departmental procedures.
- Performs other duties as assigned.
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