Job Details
Administrative Assistant
Job Summary
Administrative Assistants Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, and manage meeting calendars. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group /…
department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. This position is in the Utah Data Coordinating Center. Join the Utah DCC where we harness the power of collaboration, to advance science, move society, and benefit humanity. We offer opportunities to work with high functioning, cutting-edge teams that study, understand, and improve multi-site research. Bring your strong background in office management to the Utah DCC. Autonomy, creativity, and critical thinking skills are strongly encouraged.
The Utah DCC offers a career ladder for Administrative Assistants and provides growth and professional development opportunities.
This position is not eligible for work visa sponsorship (e.g. H1-B).
To learn more about the Utah DCC visit http://uofuhealth.org/UtahDCC
Job Responsibilities or Essential Functions:
- Maintain office supplies, attend building tenant meetings, manage employee badge access to building, triage main email and voice mail account.
- Assist DCC staff with onsite building usage, including AV set up for hybrid meetings.
- Provide administrative assistance to Clinical Research study teams. Including, but not limited to managing team calendars, taking meeting minutes.
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.
Responsibilities
Administrative Assistants Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers.
Administrative Assistants, II Completes routine tasks under moderate supervision.
Requires at least 1 year of related experience.
This is an Intermediate Level position in the Support track. Expected Pay Range: $14.12 to $19.57
Administrative Assistants, III Completes assignments with little supervision. May assist less-experienced team members.
Requires 3+ years of related experience.
This is a Skilled Level position in the Support track. Expected Pay Range: $16.32 to $22.62
Administrative Assistants, IV Highest-level support. Performs advanced tasks under minimal supervision. May mentor less-experienced team members.
Requires 5+ years of related experience.
This is a Highly Skilled Level position in the Support track. Expected Pay Range: $18.87 to $26.14
Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Administrative Assistants, II: Requires at least 1 year of related experience.
Administrative Assistants, III: Requires 3+ years of related experience.
Administrative Assistants, IV: Requires 5+ years of related experience.
Preferences
- Strong written and verbal skills
- Proficiency with Microsoft Office Suite products
- Self-directed with strong initiative
- Capacity and willingness to learn new systems quickly
- Ability to manage complex, multi-step projects
Applicants will be screened according to preferences.
Special Instructions
Requisition Number: PRN45726B
Full Time or Part Time? Full Time
Work Schedule Summary: Work Schedule Full-time, 40 hours per week. Monday – Friday. This position requires the employee to reside in Utah and be within commuting distance of the University of Utah campus. Work Profile – Onsite: This is an on-site position. A partial remote work option may be available.
Department: 02228 - Data Coordinating Center
Location: Campus
Pay Rate Range: $14.12 to $26.14
Close Date: 10/23/2026
Open Until Filled: