Administrative Assistant

About Us

The University System of Georgia (USG) is comprised of 25 higher education institutions as well as the University System Office (USO). Within the USO, our administrative operations are primarily housed in the Trinity Washington Building located in downtown Atlanta. Our Information Technology Services (ITS) division is located in Athens. The University System of Georgia Shared Services Center (SSC) is located in Sandersville. The Georgia Public Library System is located in Atlanta. The Georgia Archives is located in Morrow. The State of Georgia Records Center is located in Austell.

Location

5800 Jonesboro Road, Morrow, GA 30260

Job Summary

This is an administrative position that performs administrative work at the Welcome Desk and Original Document Reading Area (ODRA) of the Georgia Archives. The position is 40 hours per week Tuesday to Saturday.

Responsibilities

1. Welcome, direct, and register patrons.
2. Explain policies and procedures to patrons.
3. Answer phone.
4. Processes payments using cash register and credit card machine.
5. Maintain assigned computerized databases.
6. Retrieve, compile, distribute, and refile records.
7. Arrange and rehouse records.
8. Assist with monitoring use of original records by patrons.
9. Scan and digitally enhance records.
10. Provide administrative support as necessary.

Required Qualifications

• High School diploma or equivalent;
• One or more years of related experience required.

Preferred Qualifications

Passage of three or more classes in American History and/or Archives.

and/or

Completion of Georgia Archives Institute or similar.

Proposed Salary

$28,679.22

Knowledge, Skills, & Abilities

1. Knowledge of office procedures.
2. Knowledge of customer service principles and practices.
3. Knowledge of basic Excel.
4. Knowledge of the operation of cash register and credit card machine.
5. Knowledge of the purpose and duties of a state archives.
6. Skill in decision making and problem solving.
7. Skill in interpersonal relations.
8. Skill in oral and written communication.
9. Ability to effectively multi-task.
10. Ability to operate a computer with multiple screens.
11. Ability to climb ladders and pull records from overhead.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

Offers of employment are subject to federal and state laws, as well as the statutes, rules, and regulations of this organization, and the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG). These Bylaws and Policies are available for inspection upon request.

Equal Employment Opportunity

The University System Office is an equal employment, equal access, and equal opportunity employer. It is the policy of the University System Office to recruit, hire, train, and promote persons without regard to an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status as required by applicable state and federal laws.

For questions or more detailed information regarding this policy, please contact the University System Office Human Resources at 404.962.3242. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact Human Resources.

Background Check

Offers of employment are subject to a background investigation, including criminal records history, to determine eligibility for employment. Additionally, credentials and employment history stated in your application materials are also subject to verification.

For certain positions, a satisfactory credit check, MVR, or other relevant investigations may also be conducted. The University System Office holds the sole discretion in assessing eligibility for employment.

Organization

Join the esteemed ranks of the University System of Georgia (USG) faculty and staff, where your expertise and passion contribute to one of the largest and most dynamic higher education systems in the United States. As a member of the USG community, you will be among more than 340,000 students enrolled across 25 public institutions, from comprehensive research universities to access-oriented colleges, nurturing the next generation of thinkers, innovators, and leaders.

Each year, the USG proudly confers more than 70,000 degrees across a multitude of disciplines, reflecting our unwavering commitment to academic diversity and lifelong learning. This monumental accomplishment is achieved through the dedication of our world-class faculty and highly skilled staff, whose collaborative efforts foster an environment of excellence and discovery.

The USG's economic footprint totaled more than $17 billion this past fiscal year. This not only bolsters the state's economy but also positions Georgia as a nexus of culture, research, and innovation. Our faculty and staff are at the forefront of this impact, driving forward initiatives that resonate on both a local and global scale.

Join us at the University System of Georgia, where your expertise will shape the future of education and research. To learn more about the career opportunities at any of our USG institutions, or at the System Office, please click below:

• University System Office
• Abraham Baldwin Agricultural College
• Albany State University
• Atlanta Metropolitan State College
• Augusta University
• Clayton State University
• College of Coastal Georgia
• Columbus State University
• Dalton State College
• Fort Valley State University
• Georgia College & State University
• Georgia Gwinnett College
• Georgia Highlands College
• Georgia Institute of Technology
• Georgia Southern University
• Georgia Southwestern State University
• Georgia State University
• Gordon State College
• Kennesaw State University
• Middle Georgia State University
• Savannah State University
• South Georgia State College
• University of Georgia
• University of North Georgia
• University of West Georgia
• Valdosta State University