"Administrative Associate, Annual Giving"

Administrative Associate, Annual Giving

Position Information

Position Title: Administrative Associate, Annual Giving
Department: University Advancement
Posting Link: https://www.ubjobs.buffalo.edu/postings/60389
Job Type: Full-Time

Position Summary

Join a team that is propelling the University at Buffalo's future! In this high-impact role in University Advancement, the Administrative Associate for Annual Giving supports campaigns that inspire generosity, deepen alumni engagement, and ensure annual giving initiatives run seamlessly. If you thrive in an environment where organization meets purpose, collaboration drives outcomes, and the work creates meaningful impact - this is your opportunity to help shape UB's next chapter.

Key duties will include:

• Project & workflow coordination (intake meetings, appeal setup, timelines, logistics)
• CRM record accuracy & coding (appeal assignment, opportunity linking, campaign data)
• Stewardship operations (pledge and transaction follow-up, matching & acknowledgment processes)
• Financial policy & budget support (invoices, reconciliation, cross-unit work groups)
• Donor channels & gift processing (secure, compliant, high-touch inquiry and transaction support)

The Division of University Advancement builds lasting relationships that fuel philanthropy, elevate institutional reputation, and strengthen global alumni and donor connections in support of the university's mission and strategic priorities. With the $1 billion Boldly Buffalo campaign completed in 2024, UB Advancement continues advancing the momentum to elevate UB among the nation's Top 25 public research universities.

Come grow with us-and help UB grow, too. Learn more:

• Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
• Being a part of the University at Buffalo community.

Minimum Qualifications

• Requires a minimum of 4 years progressive experience in an office setting.
• Strong organizational skills and the ability to work independently.
• Commitment to confidentiality and attention to detail a must.
• Excellent written and verbal communication skills.
• Strong project management skills.
• Proficient in all areas of MS Office Suite.

Salary Range

$47,000 - $49,000