Administrative Associate II - Assistant to the Chair

Posted: 09-May-26

Location: Huntsville, Texas

Categories:

• Academic/Faculty Affairs
• Staff/Administrative

Internal Number: 47124

Requisition: 202600118S

Occupational Category (Staff Positions Only): Technical/Para-Professional

Hiring Salary: Monthly-Staff

Department: Dept of Library Science and Technology

General Requirements:

Associate's degree in related field. Three years relevant administrative assistant experience or experience in a related field. Additional experience may be considered in lieu of education.

Nature & Purpose of Position/Usual Duties:

Performs advanced administrative assistant duties for the Department of Library Science and Technology.

Primary Responsibilities (Staff Positions Only):

• Performs advanced administrative support to the department chair, faculty, and students. Coordinates daily office operations and ensure consistent departmental coverage and service.
• Maintains accurate and organized departmental, faculty, and student records.
• Prepares, reviews, revises, and distributes official documents and correspondences on behalf of the department.
• Safeguards confidential information in accordance with FERPA and university policies.
• Maintains current knowledge of institutional policies, procedures, and regulatory requirements.
• Acts as the primary point of contact between the department, college administration, and university offices. Facilitates clear, timely communication across stakeholders.
• Assists with faculty recruitment, onboarding, and personnel documentation.
• Supports course scheduling, student registration processes, and related academic operations.
• Monitors and reconciles departmental budget accounts. Processes payroll actions and support financial transactions, including scholarship disbursements.
• Hires, trains, and schedules student workers and graduate assistants.
• Ensures departmental hours of operation are maintained and office functions run efficiently.
• Orders and manages office supplies and departmental resources. Maintains office equipment and coordinate service as needed.
• Supports departmental projects, initiatives, and events.
• Performs other related duties as assigned.