Job Details
Requisition: [contact details available in the full listing]S
Title: Administrative Associate II
FLSA status: Non-Exempt
Hiring Salary: This position is a pay grade 6. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/550174.pdf.
Occupational Category: Technical/Para-Professional
Department: Dept of Physical Therapy
Division: Division of Academic Affairs
Open Date: 09/04/2026
Open Until Filled: Yes
Educational and Experience Requirement: Associates degree Business, Business Administration, Healthcare related areas, or related field. Bachelor's degree preferred. Three years relevant administrative assistant experience or experience in a related field. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.
Nature & Purpose of Position: Performs advanced administrative duties for the Department of Physical Therapy with primary responsibility for clinical education support, student services, and recruitment for the pre-accreditation status Doctor of Physical Therapy (DPT) program.
Primary Responsibilities: Serves as the department's primary point of contact for prospective and enrolled students and as the departmental liaison to the centralized admissions team. Coordinates clinical education operations in support of the Director of Clinical Education. Responsibilities include initiating, routing, executing, and tracking renewals of clinical site contracts and affiliation agreements. Maintains the clinical site database and clinical education management system, including EXXAT and Clinical Site Information Form records. Collects and tracks student compliance documentation, including immunizations, background checks, drug screens, CPR/BLS certification (Cardiopulmonary Resuscitation/Basic Life Support), HIPAA (Health Insurance Portability and Accountability Act) and OSHA (Occupational Safety and Health Administration) training, and health insurance verification. Coordinates Clinical Instructor credentialing records and APTA (American Physical Therapy Association) Credentialed Clinical Instructor Program documentation. Coordinates scheduling and logistics for clinical site visits, clinical education seminars, and clinical instructor development activities. Maintains clinical placement records and student assignment rosters. Prepares clinical education data reports required for CAPTE (Commission on Accreditation in Physical Therapy Education) accreditation. Responds to inquiries from prospective and enrolled DPT (Doctor of Physical Therapy) students regarding program requirements, policies, curriculum, and student services. Refers admissions and application questions to the centralized admissions team or the Chair and Program Director, as appropriate. Facilitates communication between the centralized admissions team, Department Chair and Program Director, and departmental Admissions Committee. Distributes applicant status information provided by the centralized admissions team. Schedules and supports Admissions Committee meetings and applicant interview days. Communicates departmental admissions decisions and priorities to the centralized admissions team. Coordinates and staffs recruitment activities, including information sessions, open houses, campus visits, prospective student tours, career fairs, undergraduate feeder program outreach, and virtual recruitment events. Maintains prospective student contact lists and supports recruitment communication campaigns in partnership with university marketing and enrollment management. Assists with website content, social media, and program marketing materials in coordination with university communications. Coordinates student onboarding, orientation, white coat and induction ceremonies, commencement activities, and program events. Supports student organizations and departmental student activities. Maintains student academic and compliance records in accordance with FERPA (Family Educational Rights and Privacy Act) and university policy. Tracks student progression, remediation documentation, advising records, and program milestones. Prepares and distributes student communications and program correspondence. Assists with maintenance of the DPT student handbook, clinical education handbook, and associated forms. Compiles, tracks, and reviews enrollment, retention, graduation, and clinical education data required for CAPTE reporting, THECB reporting, and institutional effectiveness reviews. Performs other related duties as assigned.
Other Specifications: Requires a general knowledge of standard office functions. Requires good knowledge of procedures and practices. Requires strong interpersonal and customer service skills with the ability to interact professionally with prospective students, clinical partners, and internal university offices. Requires the ability to manage multiple concurrent deadlines, coordinate across departments and maintain confidentiality. Experience supporting clinical education or student services in health professions program preferred. Must be able to use standard office software. Must be able to apply policies and procedures and solve routine problems of a repetitive nature.
Occasional evening and weekend work and travel required for recruitment and clinical site visits.
Full Time Part Time: Full Time
Quicklink: https://shsu.peopleadmin.com/postings/48465
Organization
About Sam Houston State University
For more than 140 years, Sam Houston State University has been preparing students for meaningful lives of achievement. Its motto, "The measure of a Life is its Service," resonates among its 21,000 students, eight colleges and well beyond its historical roots through research, creative endeavors, service learning, volunteering and more.
SHSU is an institution whose mission is to provide high quality education, scholarship, and service to students. With over 90 bachelor degrees, 50 master's, and 11 doctoral programs—including the nation's first Ph.D. in forensic science, SHSU provides an exceptional college experience for every student: traditional or non-traditional; first generation; international; or online.
Service to self and others is paramount at SHSU and reflected in all university organizations and programs. In fact, the university was named to USA Today's Top 50 in the U.S. for "commitment to civic engagement and global awareness," in addition to being classified a "Community Engaged Campus" by the Carnegie Commission on Higher Education. This honor, bestowed to only 311 public institutions nationwide, acknowledges the university's significant commitment to service.
Sam Houston State University has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas, Huntsville provides area residents with a sense of community and belonging, although just an hour drive north of Houston.
Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an "at will" employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215.
Member The Texas State University System
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