"Administrative Associate II"

Job Description

Posting Number: S01695
Campus:
Department: 1901-College of Dental Medicine

Classification Pay Scale
In compliance with SB 1162, Western University of Health Sciences is providing a pay scale for this position. The pay scale reflects the minimum and maximum target for new hire salaries for this position. Within this range, the individual pay is determined by a variety of factors, including but not limited to job-related skills, experience, relevant education or training, and work location. Please note that the compensation details listed reflects the base salary only.

Expected Pay Scale
Minimum: $20.00 Hourly
Maximum: $24.00 Hourly

Job Summary

This position includes a variety of responsibilities in providing high-level administrative support to the CDM Office of the Dean, assisting the college Associate Deans as well as the Executive Assistant. This position also assists with events, interacting with faculty, staff, and students during various college and university-wide activities.

Knowledge, Skills and Abilities

Individuals must possess the knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

• Excellent judgement and attention to detail required. Dependability and timeliness are essential to ensure smooth workflow.
• Excellent verbal and written communication skills.
• Excellent customer service skills. Must be able to effectively interact with administration, faculty, staff, students, and outside contacts.
• Must understand and incorporate standard protocols of confidentiality.
• Proficient and advanced computer skills necessary to create documents, spreadsheets, tables, and/or forms in Microsoft Office 365 and Google Docs, familiarity with AI, MS Teams, Zoom, Acrobat Professional, and other software programs as required by the position.
• Advanced organizational skills necessary to prioritize and assist with detailed-oriented project assignments in a fast-paced and deadline-oriented office.
• Must be able to work in a team-based setting yet function independently as needed.
• Exceptional critical thinking and judgment skills required for prioritizing and assessing various levels of project management, communications, timelines, policies, and procedures, etc.
• Experience with fax, copy machine, and telephone operation.

Required Qualifications

• Education: Any combination of training or experience that provides the required knowledge, skills, and abilities.
  • High School Diploma or Graduation Equivalency Diploma required.
• Experience: Minimum of 3-5 years administrative support experience with 2 or more of those years involving increasing responsibilities

Preferred Qualifications

Preference is given to those individuals with administrative experience in a medical, dental and/or academic setting that deals with highly confidential documents.

• Education: Associate of Arts or Associates of Science degree preferred.

Posting Date: 09/24/2025
Closing Date: 9/24/2026

Essential Job Duties

To apply, visit https://jobs.westernu.edu/postings/34387